00212 - Contracts Officer

Job Duties:

1. The Contractor Officer (CO)will procure a variety of goods & services up to and including

$50,000 using all purchasing methods, processing procurements via approved

procurement methods.

2. Ensures assigned departments/commodities in conformance with

the Commonwealth of Virginia directives of the Higher Education Restructuring Manual and

regulations, ensuring quality goods and services are purchased in a timely manner and at a

reasonable cost.

3. Performs research, solicitation development and identification of supply

sources.

4. Maintains contracts utilizing verbal and written requests, e.g. Quick Quotes (QQ).

5. Performs technical specification research, assists with pre-proposal conferences,

assesses vendor capabilities and performs post-award conferences. Based on approval,

awards contracts and purchase orders based on competitive principles.

6. Advises/assists assigned departments on procurement processes.

7. Determines method based on competitive principles.

8. Provides quarterly training as requested by the Supervisor. Serves

back-up to Small Purchase Charge Card Program Administrator and Office Manager.

9. Follows supervisory guidance to ensure all compliance expectations are met.

Minimum Qualifications:

1. Working knowledge of procurement, including state procurement policies and

procedures.

2. Knowledge of procurement principles/practices including methods of procurement

3. Knowledge of supplier diversity requirements, specification development,

understanding and application of contract management and administration

principles.

4. Knowledge of Small Purchase Programs and procedures.

5. Ability to apply specialized concepts, practices, procedures and policies to meet

customer needs and compliance requirements.

6. Basic knowledge and experience using electronic procurement and financial

systems as well as MS Office Suite.

7. Ability to accurately interpret procurement regulations using discretion and

judgment within established procedures and Scope of responsibility.

8. Possess the ability to work independently.

9. Virginia Contracting Associate (VCA) certification - Obtain Virginia Contracting Officer (VCO) certification within 1 year of employment.

Additional Considerations:

1. Virginia Contracting Officer (VCO) certification

2. Knowledge in accounting, and/or business administration

3. Knowledge of the Higher Education Restructuring Manual

Special Instructions to the applicants:

Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia's Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or resumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.

Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to university employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

EEO Statement:

NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, religion, sexual orientation, sex (including pregnancy) or veteran status.  NSU encourages and invites minorities, women, individuals with disabilities and veterans to apply.