Coordinator for Student Life, Student Organizations

Working Title: Coordinator for Student Life, Student Organizations

State Role Title: N/A

Position Type: Administrative & Professional (Non-teaching Faculty)

Position Status: Full-Time

FLSA Status: Exempt: Not Eligible for Overtime

College/Division: Student Life and Involvement

Department: 300194 - Student Activities and Involvement

Pay Rate: Pay Range

Specify Range or Amount: $44,000 - $47,000

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 04/28/2025

About JMU:

Mission
We are a community committed to preparing students to be educated and enlightened citizens who lead productive and meaningful lives.

Vision
To be the national model for the engaged university: engaged with ideas and the world.

Who We Are
Located in the heart of Virginia’s beautiful Shenandoah Valley, the city of Harrisonburg is approximately 120 miles from Washington, D.C. and Richmond, VA. With a population of just over 53,000, Harrisonburg is one of the most diverse communities in the Commonwealth of Virginia. JMU is a selective, public institution with a growing national reputation for offering experiences that lead to an outstanding education and inclusive environment for students, faculty and staff. The student body includes approximately 20,000 undergraduate and 1,900 graduate students, with over 1,000 full-time instructional faculty.

JMU offers thriving programs in the liberal arts, science and technology, and professional disciplines at the undergraduate, master’s and doctoral levels. The university is committed to expanding diversity, fostering equity and inclusion, and supporting superlative teaching and scholarship. JMU has achieved national recognition for the high quality of its academic programs, focus on maintaining strong student/faculty interaction, and innovative faculty research.

General Information:

Student Leadership and Involvement in Student Life at James Madison University is currently seeking applicants for the Coordinator for Student Life, Student Organizations. This position will provide general support to student organizations, supervise two graduate assistants, as well as undergraduate student employees, and provide general programmatic and administrative support to the student organization population. This position serves as a campus security authority under the Jean Cleary Campus Safety Act.

The Division of Student Affairs includes University Career Center, Center for Multicultural Student Services, Community Engagement and Volunteer Center, Counseling Center, Dean of Students, Disability Services, Student Accountability & Restorative Practices, Sexual Orientation, Gender Identity & Expression, Orientation & Transition, Residence Life, Student Life, University Health Center, University Recreation, and Health Promotion. The division is an integral part of the campus community and works collaboratively with the other divisions of the university in supporting the mission, vision, and values of the university. Successful candidates will embody the values of Student Affairs at James Madison University and will infuse these values in their day-to-day practice.

Student Affairs Values

Focusing on Students
Leading Courageously
Transcending Boundaries
Creating Belonging
Embracing Innovation and Change
Honoring and Valuing Our Staff
Prioritizing Health and Well-Being

Duties and Responsibilities:

Supervision (20%). Supervise 2 Graduate Assistants, as well as multiple undergraduate student employees in carrying out the Student Life mission. Provide training, leadership, mentoring and evaluation for the Graduate Assistants. Hire, train, schedule, and support student staff in meeting programmatic goals. Provide clear expectations, timely and constructive feedback, appropriate professional development, and effective management of performance issues if and when they occur. Maintain hiring documentation, complete ePARs, and submit payroll in accordance with established procedures. Foster a comfortable work environment, a culture of personal and professional excellence, and working relationships based on inclusiveness and mutual respect.

Student Organizations (35%). Oversee programs and processes related to developing student organizations, members, and advisers. This includes:

• Managing annual re-registration and new organization processes.
  
  
• Providing regular education and training for student organization leaders and advisers.
  
  
• Assist with the annual review of the Student Organization Manual and Adviser Manual.
  
  
• Managing the Affiliate Adviser registration process with support from the Student Life Administrative Assistant.
  
  
• Managing the Club House which includes monitoring supplies, staff schedule, and supporting additional programs/events in the space.
  
  
• Assist with the management and use development of BeInvolved, the student organization engagement platform.

Programming (15%). Responsible for programs including but not limited to: Student Organization Night and Explore Madison Fairs that are a part of Explore Madison Week, SOAR Ceremony Committee Member, leadership retreat for student organization leaders, an organizational development workshop series, and adviser workshop series. Assist with the development, marketing, and implementation of departmental programming. This includes but isn’t limited to website maintenance and other marketing mediums, as well as strategies.

Assessment (5%). Work with Assistant and Associate Director to develop and implement ongoing assessment efforts with the expressed purpose of measuring attainment of objectives and program improvement. Assessment should ascertain needs, participation and non-participation demographics, participant satisfaction, and accomplishment of stated goals and learning objectives. Assessment results should inform resource allocation, program improvement, and marketing processes. Propose new programs, resources, or services based on assessment results.

Budget Management (5%). Coordinate with Student Leadership and Involvement staff to maintain a budget, ensure appropriate and effective use of available resources, and assist in the annual budget development process.

Collaboration (5%). Proactively develop and maintain collaborative relationships with Student Life units, University Recreation, Center for Multicultural Student Services, Office of Student Accountability and Restorative Practices, Academic Affairs, and other stakeholders where such relationships would promote efficiency/effectiveness in fulfilling the student life mission.

Committee Work (5%). Serve on department and university committees as assigned. Actively participate in accomplishing established goals and objectives.

Professional Development (5%). Accomplish a minimum of 20 hours of professional development annually, attend Student Life professional development training, participate in staff retreats and other job-related training specific to Student Leadership and Involvement. Effectively utilize conferences and other professional development opportunities as tools for staying current in the field of student organization development.

Other Duties as Assigned (5%).

Qualifications:

Required:

• Demonstrated previous professional experience in a higher education/college student affairs setting, or similar environment
• A record of commitment to creating a welcoming environment
• Commitment to student development and a student-learning environment
• A record of collaboration across functional work areas
• Excellent interpersonal and communication skills
• Experience developing rapport in one-on-one relationships
  
  

Preferred:

• Skilled in advising and supporting students in the development of their leadership skills
• Knowledgeable in student organization administrative and programatic needs
• Knowledgeable of student organization management platforms
• Knowledgeable in basic marketing skills, social media platforms, and supervisory skills
• Be current on trends in higher education
• Knowledgeable in Microsoft Office software (specifically Word, PowerPoint, Excel, Teams)

Additional Posting Information:

JMU’s Dual Career and Community Resources Program is available for candidates that will be relocating to the area. For more information, please visit https://bit.ly/2OTF1NG.

Conditions of Employment:  

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.