Accounts Payable Manager - #ARS00080

Title: Accounts Payable Manager - #ARS00080

State Role Title: Financial Services Manager I

Hiring Range: Starting Salary up to mid $110,000s commensurate with experience

Pay Band: 5

Agency: Dept for Aging & Rehab Svcs

Location: Aging & Rehab Svcs

Agency Website: https://www.dars.virginia.gov

Recruitment Type: General Public - G

Empower Change Through Financial Excellence — Join the DARS Finance Division!

Why Join Us?
✅ Purpose-driven work
✅ Inclusive, supportive teams
✅ Great state benefits

Job Duties:

*Telework is limited, in accordance with the Commonwealth’s telework policy”.

The DARS Finance Division supports the Agency’s mission by providing high-quality financial management through Budget, Grants, Accounts Payable, Accounts Receivable, General Accounting, Financial Reporting, Payroll, and Compliance services for DARS and the Disability Service Agencies (DSAs). Finance services are delivered while being good stewards of the taxpayer’s dollars entrusted to DARS and the DSAs and in accordance with policies, procedures, and regulations.

We are seeking an Accounts Payable Manager who will be responsible for the management of a highly efficient Accounts Payable team that supports the payable processing for six state agencies within the Disability Service Agencies (DSAs), ensuring accurate processing, reporting, and auditing of payable documents. This role also involves supervising the Charge Card Program Administrator and the Accountant responsible for accounts payable functions at Wilson Workforce and Rehabilitation Center (WWRC).

Key responsibilities include managing voucher processing, vendor maintenance, petty cash, travel and employee expense reimbursements, 1099 processing, and the Small Purchase Charge Card program as well as serving as a member of the Finance Leadership Team, where the incumbent will mentor, develop and guide team members to achieve their growth potential. The Accounts Payable Manager will ensure compliance with federal, state, and agency policies and procedures, making certain that all approvals for payment transactions align with the Prompt Payment Act and the CAPP Manual. Additionally, the incumbent is expected to provide high-quality customer service to both internal and external stakeholders.

To fulfill the responsibilities of this role, the incumbent must have access to personal identification and confidential information regarding the agency's internal and external customers.

Other duties and/or special projects as assigned.
Completes duties and/or projects as needed or directed by supervisor.

Minimum Qualifications:

The ideal customer will have:

Knowledge/Experience:

• Experience reviewing/auditing vendor invoices.
• Experience with processing 1099 Information Reporting. 
• Experience supervising the work of others in the accounting arena. 
• Training in Accounting, Finance, or Business, or equivalent work experience. 
• Knowledge of generally accepted accounting principles (GAAP), policies, procedures, and standards. 
• Knowledge of Accounts payable processes and procedures. 
• Knowledge of Prompt Payment Act.
• Knowledge of Travel policies and procedures. 
• Knowledge of Computer-based accounting and financial software. 
• Knowledge of Purchasing Charge Card (PCard) policies and procedures.
  
  

Skills in:

• Supervision of a diverse work group. 
• Critical decision making. 
• Collaboration with internal and external customers. 
• Providing sound judgement. 
• Microsoft 365 to include but not limited to Excel and Word, with experience using database applications

Ability to:

• Manage processes and produce clear, relevant, auditable work products. 
• Research, interpret, analyze, review, and apply complex policies, procedures, regulations, and laws to operations, ensuring compliance with federal, state, and agency policies, with work experience in a complex organizational structure.
• Work well in a professional environment and provide great customer service. 
• Manage and develop staff to ensure the efficient and effective execution of accounting operations. 
• Work independently and as a team.
• Prepare financial reports and ad hoc reports. 
• Communicate effectively, both oral and written.
• Develop effective and efficient desk procedures.
  
  

Additional Considerations:

• Working knowledge of the Commonwealth of Virginia’s accounting policies and procedures (CAPP manual). 
• Experience working with Cardinal (Oracle PeopleSoft).

Special Instructions:

• This has been designated a sensitive position under Va. Code § 2.2-1201.1. 
• A fingerprint-based criminal history check will be required of the finalist candidate.

Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Contact recruitment@dars.virginia.gov for assistance.

Minorities, Individuals with disabilities, Veterans, AmeriCorps, Peace Corps, and other National Service Alumni are encouraged to apply.

To Apply:

Equal Opportunity Employer State applications will only be accepted as submitted online by 11:55 p.m. on the closing date through the Commonwealth of Virginia’s New Recruitment Management System. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. PageUp will provide you with a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position

Contact Information:

Name: Human Resources

Email: Recruitment@dars.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.