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Administrative Assistant

Alexandria

Administrative Assistant

  • https://jobs.vccs.edu/postings/47077
  • Alexandria, Virginia, United States
  • Hold for NV280-Provost Alexandria
  • Northern VA Community College

Title: Administrative Assistant

Agency: Northern VA Community College

Location: Alexandria - 510

FLSA: Non-Exempt

Hiring Range: 15.00/hr

Full Time or Part Time: Part Time

Additional Detail


Job Description:
Northern Virginia Community College (NOVA) is the second largest community college in the United States and the largest public educational institution in Virginia. NOVA has more than 71,000 students and 2,600 faculty and staff members. As one of the most internationally diverse colleges in the United States, with a student body consisting of individuals from more than 180 countries, NOVA is committed to creating a diverse, inclusive, and equitable Virginia by fostering excellence in higher education. As an Achieving the Dream “Leader College,” NOVA is committed to the principles of access, opportunity, student success, and excellence by meeting the educational and training needs of the region and its people with excellent and affordable courses and programs, offered by an inspired and committed diverse faculty and support staff.
With six unique locations throughout our region, each conveniently located within 40 miles of Washington D.C, we have Northern Virginia covered. NOVA’s Alexandria Campus is located seven miles from the nation’s capital, just across the Potomac River from Washington DC; the Annandale Campus, with its urban feel and suburban appeal, is ranked as the most diverse in Virginia and boasts a thriving Koreatown; the Loudoun Campus is located in a comfortable suburb steeped in colonial history; the Manassas Campus is located next to Manassas Battlefield Park, site of the first major battle of the Civil War; the Woodbridge Campus is home to municipal parks, state parks, and national wildlife refuges; and the Medical Education Campus, located in Springfield, is a uniquely specialized campus that stands apart from what most community colleges can offer, with the area boasting an abundance of hiking and biking trails, and parks with nature and wildlife areas.
NOVA offers an opportunity to make a difference with outstanding career opportunities and competitive total rewards benefits, including a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement system. NOVA embraces opportunities to create a college community that is a welcoming and inclusive place to learn and work. We do this by fostering a sense of belonging and ensuring equity while maintaining an open, civil, and safe environment for our students, faculty, staff, and guests. In so doing, NOVA fulfills its mission to offer world-class teaching and learning to the Commonwealth of Virginia.
The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA’s Annual Security Reports.

General Description: Provide general administrative support in the Office of the Provost and assigned departments as needed.

Duties and Tasks: Duties include, but are not limited to: general office duties, staffing front desk, greeting visitors, receiving and cataloging paperwork, data entry, record keeping, monitoring supplies. assisting with the part time faculty office supplies and printer issues. Training provided to assist Community Outreach Manager with taking photos, social media, and supporting campus events.

Staffs office as needed. Serves as first point of contact for front office; greets and directs students, faculty, staff and visitors; accepts documents to be signed while ensuring accuracy of materials; answers the phone and refers calls as required.

Assists the Executive Assistant with inputting reservations and maintaining the Outlook calendars for 3 conference rooms. Assists Executive Assistant with purchasing in the state system.

Assist the Executive Assistant and the Campus Outreach Coordinator with special events and meetings throughout the campus.

Assists with work-study students including monitoring attendance and maintaining communication on a daily basis.
Minimum Qualifications:

Required KSAs:
  • Requires strong communication/interpersonal skills; computer skills; proficiency in Microsoft Office (Word, Excel and PowerPoint)
  • Comfortable with doing research on the computer.
  • Must be a dependable and a hard worker, a team player, able to stay on task, and handle confidential information.
  • Excellent writing and language skills
Minimum Qualifications:
  • High school diploma or GED required
  • Customer service experience
  • Some experience with multi tasking with deadlines.
Preferred Qualifications:

Associates degree preferred

 

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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