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Administrative Assistant

Administrative / Clerical

Administrative Assistant

  • 522897
  • Blacksburg, Virginia, United States
  • TRiO Programs
  • Administrative / Clerical
  • Staff
  • Virginia Tech University

Job Description

Reporting to the Director of TRiO Programs, the administrative assistant will provide administrative, fiscal and daily operational support for the TRiO Upward Bound and Talent Search programs at Virginia Polytechnic and State University. Duties will include performing monthly reconciliations of all funding sources for TRIO Programs; maintaining accurate records of student databases; processing hiring paperwork for wage staff, graduate assistants and temporary personnel for summer camps; administering day to day office operations and procedures; purchasing, ordering and maintaining office and program supplies; maintaining and reconciling of departmental fixed assets and maintenance of the departmental Continuity of Operations Plan (COOP) and EAP (Emergency Action Plan). This position is federally funded by the Department of Education through both the Upward Bound and Talent Search programs.

Required Qualifications

Demonstrated excellent administrative support experience in a fast-paced, detail oriented, professional environment.
Demonstrated ability to maintain confidentiality, meet deadlines and work with minimal supervision.
Previous experience providing program and fiscal support.
The ideal candidate will be a self-starter, self-motivated, and well-organized with strong attention to detail.
Associate's degree in Business, English or related field and/or equivalent training or experience

Preferred Qualifications

Bachelor's degree in Business, English or a related field
Experience working with students from economically and/or educationally disadvantaged backgrounds
Advanced computer skills including database experience, spreadsheet/budget experience, and experience with office management software such as Microsoft Office Suite, WordPress, and Adobe Creative Suite, including InDesign
Experience working with confidential student information
Experience working with TRiO programs and/or other state/federal education grant programs
Experience with HokieMart and/or Banner systems


Appointment Type


Salary Information

Commensurate with experience, up to budget maximum of $47,000

Review Date


The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Nancy Gruber at nancy.gruber@vt.edu during regular business hours at least 10 business days prior to the event.


Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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