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Administrative Assistant, Department of Pediatrics (UVA)


Administrative Assistant, Department of Pediatrics (UVA)

  • R0037456
  • Charlottesville, Virginia, United States
  • Administrative Group
  • The University of Virginia
The Department of Pediatrics at the University of Virginia (UVA) School of Medicine seeks applicants for an Administrative Assistant or Intermediate Administrative Assistant to perform clerical and administrative work. Administrative Assistants perform work of a clerical nature, providing office support under direct supervision. Work is typically repetitive and follows consistent practice and established procedures. Administrative Assistants consult with supervisors for most decisions outside of standard operating procedures.

The successful candidate will be expected to:
  • Type memos, correspondence, forms, and technical or confidential reports.
  • Receive and screen incoming calls and mail, answer routine inquiries, and route calls to the appropriate individual.
  • Maintain calendars. Schedule and confirm appointments, meetings, and travel arrangements.
  • Review and answer standard correspondence.
  • Greet and screen visitors and provide customer support, as needed.
  • In addition to the above job responsibilities, other duties may be assigned.

Minimum Requirements for Administrative Assistant:
Education: High School Diploma

Experience: None

Minimum Requirements for Intermediate Administrative Assistant:

Education: High School Diploma

Experience: At least one year of relevant experience.

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The Administrative Assistant will report to the Lead Administrative Assistant.For additional information about the position, please contact Jessica Copeland, Chief of Staff for the Department of Pediatrics JCC6BX@UVAhealth.org . This position will be expected to float throughout the department to any division where Administrative assistance Is needed.

This position is located in Charlottesville, VA. The anticipated start date is July 22, 2022. This position is a restricted position and is dependent upon project need, availability of funding and performance.

Anticipated Hiring Range: $37,000 to $41,000 annually, commensurate with education and experience.

This is a non-exempt, benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits. This position will remain open until filled. This position will not sponsor applicants for work visas.

The University will perform background checks on all new hires prior to employment. A completed pre-employment health screen is required for this position prior to employment.

To Apply:
Process for Internal UVA Applicants: Please apply through your Workday Home page, search “Find Jobs”, and search for “R0037456”

Process for External Applicants: Please visit UVA job board at https://uva.wd1.myworkdayjobs.com/UVAJobs and search for “R0037456”.

Complete an application online with the following documents:
  • CV
  • Cover Letter
  • Contact information for three references

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

For questions about the application process, please contact Christi Maguire Recruiting Specialist, at clm8sd@virginia.edu

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/

COVID Vaccination Requirement and Guidelines

Please visitthe UVA COVID-19 Job Requirements and Guidelines webpageprior to applying for current information regarding vaccination requirementsandguidelines for employment at UVA.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.


Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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