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Virginia Mountain View

Administrative Assistant

Administrative Services


Administrative Assistant

  • 494468
  • 4975 ALLIANCE DR , FAIRFAX, Virginia, United States, 22030
  • VA Dept of Transportation
  • Administrative Services
  • Wage (Hourly)
  • Closing at: Feb 8 2023 at 23:55 EST

Title: Administrative Assistant

Hiring Range: $21.13-34.33

Agency: VA Dept of Transportation

Location: NOVA District Office

Agency Website: https://www.virginiadot.org/jobs/default.asp

Recruitment Type: General Public - G

Job Duties

Position specific responsibilities and duties will include, but not limited to:
Primary duties are responsible for day to day operations of the mailroom. Receive and send regular mail, FEDEX , certified mail and UPS mail.

Must be able to lift at-least 40 pounds to place boxes on carts.

Facilitate mass mailings. Ability to operate a Pitney Bowes mail machine. Order postage supplies.
Complete monthly reports for usage of tracking funds & spending on postage and UPS accounts.

Manage a fleet of 25-30 car pool vehicles to include scheduling service requests, tracking vehicle maintenance, maintaining service records, scheduling state inspections, facilitate usage of state vehicles for VDOT staff. Responsible for tracking & distribution of parking stickers.

Other duties include but are not limited to relieving the front desk receptionist for lunch and/or breaks. Ability to schedule conference rooms, fill in for the front desk if someone is absent. Greets visitors, handle car pool requests, drive vehicles on occasion and gas up vehicles.
Work well with team members. Additional duties may be assigned.

Must have a valid driver’s license.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application. VDOT is an Equal Opportunity Employer. For more information, please visit “Information for VDOT Employees and Applicants” at:

We have Shared Values and a Code of Ethics: Your success in our organization depends upon modeling these values, therefore please access the following link: http://www.virginiadot.org/about/missionandvalues.asp to review them and, if in agreement, we welcome you to apply.

Minimum Qualifications

Experience applying office business practices and principles to include program coordination.
Experience composing original correspondence; compile, coordinate and prepare reports.
Ability to research, gather and analyze information.
Ability to perform under pressure and meet deadlines.
Ability to handle confidential and sensitive issues appropriately.
Ability to communicate effectively orally and able to demonstrate technical writing skills.
Skill in the use of computers and software applications to include Microsoft Office.
Skill in providing and promoting good customer service to internal and external customers.
Must have a valid driver’s license.
Must be able to lift 40 pounds and the ability to use a Pitney Bowes mail machine.

Preferred Qualifications:

Strong experience in providing excellent customer service and building positive relationships.
Experience serving as a receptionist.
Ability to work independently.
Graduation from high school or an equivalent combination of training and experience.

Special Instructions: 

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist, you will undergo:
Reference Checks
Verification of work history
DMV Records Check
Fingerprint-based criminal history records check

All employees are required to work in emergency situations, to include weekends, holidays, and after normal business hours; assignments may vary based on business needs.

Contact Information:

Name: Danielle Rayner

Phone: 703-259-2378

Email: danielle.rayner@vdot.virginia.gov


In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.


Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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