Administrative Assistant (Hourly)

Welcome to Virginia Commonwealth University (VCU) ... a world UNLIKE
any other!

At VCU, we are UNCOMMON and UNLIKE any other university. A premier, urban, public research university nationally recognized as one of the best universities in Virginia. We know that the unique backgrounds and life experiences of the Virginia Commonwealth University (VCU) community are what drive the university forward. Together, we’re forging a future that is built by us. Here, artists and engineers, doctors and designers come together to re-imagine the human experience and tackle the problems of tomorrow.

VCU's Office of the Vice President for Research and Innovation invites all interested candidates to apply for our (HOURLY) Administrative Assistant position!

Primary Purpose and General Responsibilities:

This position reports to the Business Manager and will work with other faculty/staff on special projects, contributing to assigned research and organization projects related to the work of the Office of the Vice President for Research and Innovation (OVPRI). Assisting with invoice database, and providing administrative support for project management, event planning, and general office needs, responsible for managing the front desk and professionally greeting visitors. including receiving, sorting, and delivering mail and packages throughout the office. Duties include but are not limited to maintaining and editing project documents and files, preparing for and managing meeting logistics, calendar management, typing and data entry, drafting correspondence, small event management projects, and other assigned administrative tasks. This professional will also engage with OVPRI stakeholders independently as assigned, set-up events, and provide support to senior leadership and assistance with special projects when needed. The position requires in-office attendance on Monday, Wednesday and Friday.Also, some remote work is approved.

Required Qualifications:

3 or more years of professional administrative experience
Proficient with Microsoft Office suite, Google, and calendar management
Experience with Zoom and other virtual meeting platforms
Exceptional communication skills, including oral and written, professional emails, and documentation notes
Ability and eagerness to learn from others
Ability to work flexible hours, up to 29 hours per week, mainly Monday, Wednesday & Friday
Demonstrated experience working in and fostering an environment of respect, professionalism, and civility with a population of faculty, staff, and students from various backgrounds and experiences, or a commitment to do so as a staff member at VCU

Preferred Qualifications:

Bachelor's degree or an equivalent combination of education and experience
Excellent interpersonal skills
Strong analytical and critical thinking skills
Strong organizational skills and the ability to meet deadlines
Ability to engage stakeholders virtually and at in-person events
Ability to work independently, but in a collaborative team environment
Detail-oriented, organized, reliable, responsible, and proactive