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Administrative Assistant - Massey Cancer Center

Richmond

Administrative Assistant - Massey Cancer Center

  • req3176
  • Richmond, Virginia, United States, 23298
  • Massey Cancer Center
  • Virginia Commonwealth University
Massey Cancer Center

“To improve the lives of all Virginians by delivering cutting-edge cancer care through patient-centered prevention and treatment; high-impact, innovative research; community input and engagement; and education and training of the next generation of researchers and healthcare professionals.”

Virginia Commonwealth University (VCU) Massey Cancer Center is a nationally ranked cancer center located in the heart of Downtown Richmond. All full-time staff are eligible for our generous benefits package that includes choices for health, vision, and dental coverage, life-insurance, short and long-term disability coverage, retirement planning, tax-deferred annuity and cash match programs, flexible spending accounts, tuition benefits, significant paid-time off,12 paid holidays, and more. Explore our benefits further here: https://hr.vcu.edu/current-employees/benefits/

Position Primary Purpose and General Responsibilities


This position will support the Executive Director for Research Strategy and the operations associated with the programmatic activities related to Massey Cancer Center (MCC) at the Virginia Commonwealth University. This role will provide support to the team by performing tasks related to the organization and will require having strong communication skills and must exhibit polite and professional behavior at all times. This position will be largely remote, but will require the individual to be onsite for meeting coordination at least 3-4 times a month. Individual must resolve issues by using administrative guidelines and established University and VCUHS policies and procedures.

The responsibilities of this role include, but are not limited to:
  • Scheduling both small and large-scale meetings
  • Coordinating travel logistics
  • Providing fiscal administrative support by preparing/processing expense and reimbursements authorizations
  • Handling meeting logistics (e.g. catering, conference room scheduling, IT support, and advertising)
  • Preparing communications, such as memos, emails, invoices, reports and other correspondence
  • Researching and collecting information
  • Maintaining meeting agendas, minutes, and attendance
  • Other tasks as assigned

Minimum Hiring Standards

  • Massey Cancer Center supports a diverse faculty, staff, and student environment. The candidate will demonstrate experience that shows their commitment to fostering such an environment.
  • Excellent interpersonal and written/verbal communication skills with attention to detail in all written correspondence
  • Excellent customer service skills with a diverse customer base
  • Demonstrated experience and excellence coordinating/managing division activities/tasks and projects and synchronizing input from multiple stakeholders
  • Excellent analytical/decision-making skills
  • Excellent ability to multitask (e.g. working with faculty, administrative teams and programs)
  • Excellent organizational understanding and effective time management skill
  • Excellent computer (Microsoft Office Suite), clerical, and organizational skills
  • Must be self-motivated with the ability to work both independently and as a team member
  • Must be willing to learn new skills and have strong customer service orientation
  • Experience working collaboratively and effectively with diverse team setting (e.g., on and off site research colleagues, consultants and outside agencies). Must be able to work in a diverse environment

Preferred Hiring Standards

  • Prior experience supporting administrative tasks
  • Bachelor’s degree

 

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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