Administrative Assistant

The University of Virginia’s College at Wise invites applications for the position of Administrative Assistant with the Office of Community & Business Development.

A division of the University of Virginia and a member of the Council for Public Arts Colleges, The University of Virginia’s College at Wise (UVA Wise) is an inspiring place to teach, learn, work, and call home. Through personalized attention and commitment to individual growth, UVA Wise prepares students to be engaged citizens. Drawing upon its foundation as a public liberal arts institution in the Appalachian region of Southwest Virginia, the College strives to build a diverse community of learners with the drive to serve and lead in their communities, the nation, and the world. We offer access and affordability, along with challenging academic work, in the liberal arts tradition. The result is well-rounded graduates who earn fulfilling positions at leading organizations and pursue graduate study at prestigious institutions.

This is a full time, 2 year, grant funded position with continuation contingent upon additional grant funds being secured.

Primary Purpose of this Position

UVA Wise seeks a success-minded, eager to learn, self-starter to provide administrative support for members of the Community & Business Development Team, including the Oxbow Center Manager, Innovation & Ecosystem Manager, and the Community Development Manager.

This position coordinates scheduling and administrative support functions to ensure efficient and effective operations which includes preparation of materials and planning of logistics for meetings and programs, processing invoices, monthly budget reconciliations, grant administration, creating and editing presentations as well as promotional materials and correspondence.

In addition, this position will assist with administrative tasks at the Oxbow Center, a dual purpose economic and environmental education center which features overnight lodging for groups visiting to perform research/provide service to the area. Duties will include processing new co-working membership applications, assistance with building control and access, taking reservations for event/conference space and overnight lodging reservations, and completing event/conference set ups. In addition, this person will assist with management of a local entrepreneur data base, including updating contact information and helping connect and build relationships within our entrepreneurial ecosystem. This position will be expected to assist and support unit wide events and initiatives, as well as other duties as assigned.

Some night, evening and weekend work may be required.

Requires considerable experience working in an office environment involving proficient use of MS Office Word, Excel, PowerPoint and Outlook. Must have considerable knowledge of administrative, office, and budgetary procedures; the ability to communicate effectively, both verbally and in writing; and possess excellent interpersonal skills. Ability to interpret/analyze data and prepare reports; maintain confidentiality of proprietary information; coordinate logistical services; prioritize work; and make sound recommendations and decisions.Ability to provide a high level of customer service and manage multiple tasks.

Preferred Knowledge, Skills and Abilities

Experience in grants management and administration.

Prior budgetary work.

Degree or Equivalent Experience

Associates degree in Administrative Support Technologies, related field or equivalent work experience requiring relevant job skills.

Application Process

A complete application should contain the following information:

Cover Letter outlining your interest in this position; Updated resume; Three (3) references with contact information.

Please visit https://www.uvawise.edu/human-resources/job-opportunities and click the job title.

UVA Wise is an equal opportunity/affirmative action employer committed to excellence through diversity. Women, minorities, veterans, and persons with disabilities are encouraged to apply.

Employee fulfills duties as a “responsible employee” under Title IX of the Education Amendments of 1972. A Responsible employee includes any employee: who has the authority to take action to redress sexual violence; who has been given the duty of reporting incidents of sexual violence or any other misconduct by students to the Title IX Coordinator or other appropriate school designee; or whom a student could reasonably believe has this authority or duty.

UVA Wise is committed to helping the campus community provide for their own safety and security. The Annual Security and Fire Safety Report containing information on campus security and personal safety, including alerts, fire safety, crime prevention tips, and crime statistics is available at www.uvawise.edu/ASR . A copy is available upon request by calling 276-328-0190 or 276-376-3451.

MINIMUM REQUIREMENTS Education: High School Diploma Experience: None Licensure: None PHYSICAL DEMANDS This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

COVID Vaccination Requirement and Guidelines

Please visitthe UVA COVID-19 Job Requirements and Guidelines webpageprior to applying for current information regarding vaccination requirementsandguidelines for employment at UVA.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.