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Administrative Assistant- Southgate

Dining / Hospitality, Student Affairs / Services


Administrative Assistant- Southgate

  • 524390
  • Blacksburg, Virginia, United States
  • Dining Serv-Satellite Operations
  • Dining / Hospitality
  • Student Affairs / Services
  • Staff
  • Virginia Tech University

Job Description

Provides clerical and general administrative support for Southgate Center. Duties include answering phones, message delivery, scheduling meetings, ordering supplies, processing mail, copying, completing and processing administrative documents. Responsible for file establishment, maintenance, and handling. Also responsible for Human Resources administrative duties such as employment paperwork and electronic documentation. Maintains confidential employee files. Works with DSA Human Resources for employment paperwork and electronic documentation during hiring process. Responsible for submitting Worker's Compensation claims; processing salary leave reports, wage payroll and files. Reconciles time worked, payroll and leave reports. Utilizes the FoodPro automated food management system for order processing, reports, inventory management and analysis. Maintains bulletin boards and pleasant office appearance. Receives visitors and employees in a courteous manner and ensures customer satisfaction. Provides unit operational production and receiving support in times of need as directed by management. Must be able to navigate multiple systems and databases effectively.

Required Qualifications

Previous office administration experience with evidence of processing complex reports, spreadsheets, and invoices.
Experience with payroll/leave administration, handling confidential material, and confidential personnel file maintenance.
Knowledge of standard office communications and procedures and Virginia state purchasing procedures.
Demonstrated knowledge of computers including Microsoft Office, Outlook, and automated payroll and automated food inventory systems.
Excellent customer service and communications skills both verbal and written to a diverse group of people in a friendly, courteous manner.
Ability to work independently with little supervision, prioritizes work, and performs multiple functions simultaneously.
Demonstrated ability to operate within a team based environment.

Preferred Qualifications

Administrative Support Technology, Office Administration, or equivalent education preferred. Previous experience with systems such as FoodPro, EVerify, TimeClock Plus, Banner, and/or HokieMart.
Bookkeeping, accounting, or word processing experience, with emphasis on efficiency, accuracy, and organization.
Previous experience working in warehouse environment.
Knowledge of or certification in ServSafe and HACCP policies and procedures.

Pay Band


Appointment Type


Salary Information

Salary $35,000 - $41,000, commensurate with experience

Review Date

January 30, 2023

Additional Information


The successful candidate will be required to have a criminal conviction check as well as a driving check with a safe driving record.


About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Carolyn Hanneman at carolynh18@vt.edu during regular business hours at least 10 business days prior to the event.

About Student Affairs:

Student Affairs at Virginia Tech fosters a community where each student creates a customized experience to meet their goals. Building on our motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice our Principles of Community, which are fundamental to our ongoing efforts to increase access and inclusion and to create a community that nurtures learning and growth. We are actively seeking people to join our community and help us prepare leaders for the world. Our people in Student Affairs are committed to student well-being and assuring that all students Experience VT by demonstrating, supporting, and operationalizing our Aspirations for Student Learning. If you are someone dedicated to ensuring student success, then we want you to consider being a part of our team!C


Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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