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Administrative Assistant to the Dean of Student Services

Danville

Administrative Assistant to the Dean of Student Services

  • https://jobs.vccs.edu/postings/56423
  • Danville, Virginia, United States
  • Deans of Stdnt Serv (Danville)
  • Danville Community College

Title: Administrative Assistant to the Dean of Student Services

Agency: Danville Community College

Location: Danville - 590

FLSA: Non-Exempt

Hiring Range: $35,000-$40,000

Full Time or Part Time: Full Time

Additional Detail


Job Description:
Danville Community College developed from two institutions, Danville Technical Institute and the Danville Division of Virginia Polytechnic Institute opened in 1936 as Danville Textile School, becoming Danville Technical Institute just after World War II. The Danville Division of Virginia Polytechnic Institute first began as an engineering division in 1946 and was later expanded to include the first two years of course work for all engineering, business administration, liberal arts, and science majors.  Beginning in the summer of 1966, all programs taught by Danville Technical Institute were brought under the Virginia Department of Community Colleges. Effective July 1, 1968, the Danville Division of Virginia Polytechnic Institute merged with the existing community college providing the comprehensive programs now offered.

• Provide clerical and administrative support to the Dean and Staff of the Student Services Division:
• Creates, reviews and revises documents as requested
• Corresponds with internal and external college stakeholders via email, phone, in person or via memo/letter
• Assist with Student Services activities and related tasks including scheduling meetings and overseeing the division leave calendar
• Serve as point of contact for Division Dean and Student Services Office

Use software programs related to Student Services Division including eVA, Ad Astra, Maxient, Student Information System, Datacard ID Software, Parchment, Microsoft Office Suite and Google Applications, etc.

Scan and link documents for digital document management system:
• Utilize Perceptive Content/Image Now Software
• Review and upload all documents related to Student Services student records

Coordinate purchases for Student Services Division:
• Responsible for purchasing appropriately according to guidelines and submitting/reconciling the credit card statement associated with the purchasing
• Researching items/supplies to be purchased, requesting quotes, creating purchase orders and purchasing, receiving goods and services
• Primary eVA processor for Student Services

Coordinate the sending of official student transcripts

Minimum Qualifications:

• Working knowledge of office practices and procedures
• Strong computer skills – ability to use Microsoft Office Suite and Google based applications
• Excellent written and oral communications
• Excellent Customer Service Skills
• Excellent time management, clerical and organizational skills
• Ability to perform data collection and manage multiple tasks.
• Associate Degree in Information Systems Technology, Administrative Support Technology or other related field or equivalent work experience.

Preferred Qualifications:

•Experience working with Perceptive Content, Parchment, Oracle/Peoplesoft Student Information System and web-based procurement (eVA).

 

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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