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Administrative Coordinator

Administrative / Clerical, Human resources


Administrative Coordinator

  • 524187
  • Blacksburg, Virginia, United States
  • International Res Edu & Dev
  • Administrative / Clerical
  • Human resources
  • Staff
  • Virginia Tech University

Job Description

Reporting to the Executive Director for the Center of International Research and Development, this position provides administrative support for a university-wide international office with a multi-million dollar portfolio of grants and contracts, a high volume of foot traffic, and a complex and changing array of programs. Assists in grant proposal preparation and editing, departmental and project communications, and reports. Schedules meetings utilizing Outlook & other scheduling tools. Provides logistical and technical support for meetings, seminars, workshops, invited guests, and national and international travel. Provides support for national and international visitors. Position is the first point of contact for inquiries from around the world and for foreign visitors to campus. Assists with departmental payroll and human resource actions as well as office/facility needs. Processes departmental travel approvals, travel reimbursements, and purchases, and responds to inquiries regarding office services and policies. 

Required Qualifications

Strong experience in office administration or program support in an educational, research, or similar environment; demonstrated strong computer skills in MS Office Outlook, Word & Excel; experience administering payroll and human resource action; excellent organizational and interpersonal skills; ability to work in a fast paced office with frequent short notice deadlines; ability to plan and organize work independently and collaboratively to deliver products on schedule.

Preferred Qualifications

Competency using various communications technologies; knowledge and experience with university purchasing, travel, and human resources policies and procedures (i.e. HokieMart, Banner, Chrome River, PageUp); travel and meeting logistics experience.

Pay Band


Appointment Type


Salary Information

Commensurate with experience, up to $45,000

Review Date

Beginning January 17, 2023

Additional Information


The successful candidate will be required to have a criminal conviction check.


About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Lisa at lrudd@vt.edu during regular business hours at least 10 business days prior to the event.


Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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