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Administrative Generalist, Gastroenterology, UVA


Administrative Generalist, Gastroenterology, UVA

  • R0034435
  • Charlottesville, Virginia, United States
  • Administrative Group
  • The University of Virginia
The Department of Internal Medicine, Division of Gastroenterology at the University of Virginia (UVA) School of Medicine seeks applications for an Administrative Generalist. Administrative Generalists are responsible for a variety of professional-level work across a composite of administrative service areas including budget, finance, procurement, human resources, academic administration, student services, communications, grants and research administration, space and facilities and/or high-level operational support. They act on behalf of a program, function, or department, and may report to a unit administrator. Administrative Generalists assume a breadth of responsibilities across multiple functions. Administrative Generalists are distinguished from Coordinators by the requirement for specialized education or experience to perform the essential functions of the job. The primary focus is on the delivery of professional services, which may include project management, compliance, administrative program creation and oversight, training, analysis, and research and contract administration.

The successful candidate will be expected to:

• Perform a variety of professional and operational duties that facilitate the day-to-day operations of a program or department.

• Interpret departmental and divisional policies and procedures, making decisions on specific operating problems and issuing instructions in the name of the department or division head.

• Operate with the authority to affect, interpret, or implement management policies or operating practices.

• Advise department or division head and staff members on administrative problems. Compile reports and analyses setting forth progress, adverse trends and appropriate recommendations or conclusions.

• Support business operations and strategic planning with analysis and recommendations based on data.

• May be responsible for the administration of budgets and coordination of personnel matters.

• Control and maintain financial and personnel records of departmental or divisional contracts, sponsored programs and inform appropriate staff members of the financial state of various projects.

• Assist and advise department or division head and staff members of budgetary and related problems.

• Prepare for approval by department or division head initial budgetary recommendations by considering past requirements and expenditures and present program plans.

• Resolve problems that have a significant impact on the overall goals of the department.

• Represent department in meetings and serve on committees representing the interests of the department.

• Administer programs, ensure ethical issues are communicated and resolved, and provide consultation for faculty and staff with unique situations.

• Identify areas for additional funding and opportunities for improvements by conducting research, networking with colleagues, and designing and delivering recommendations.

• In addition to the above job responsibilities, other duties may be assigned.

Qualified candidates must have:

• Education: Bachelor's degree.

• Experience: At least three years of experience. Relevant experience may be considered in lieu of a degree.

• Preference will be given to candidates with at least five years of administrative experience and to those candidates with experience in higher education.

Required knowledge, skills and abilities:

• Highly collaborative, and service orientated.

• Ability to multi-task and handle multiple competing priorities.

• P roven track record of professionalism,

• S trong communication skills (both written and verbal), initiative and attention to detail.

• Ability to handle confidential and sensitive issues with tact and discretion is required.

• Experience with Microsoft Office 365 is required, specifically Outlook, Word, Excel, and PowerPoint.

Physical Demands: This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

This is an exempt level, benefited position. For more information on the benefits at UVA, visit www.hr.virginia.edu/benefits. This position is located in Charlottesville, VA . This position will not sponsor applicants for work visas. The position will remain open until filled. This is a restricted position and is dependent upon project need, availability of funding and performance.

The University will perform background checks on all new hires prior to employment. A completed pre-employment health screen is required for this position prior to employment.

To Apply:
Process for Internal UVA Applicants : Please apply through your Workday Home page, search “Find Jobs”, and search for “ R0034435 "

Process for External Applicants: Please visit UVA job board at https://uva.wd1.myworkdayjobs.com/UVAJobs and search for “ R0034435 "

Complete an application online with the following documents:

• CV

• Cover letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration. References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

For questions about the application process, please contact Jessica Russo, Recruiting Specialist, at sxv9zv @virginia.edu .

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.

COVID Vaccination Requirement and Guidelines

Please visitthe UVA COVID-19 Job Requirements and Guidelines webpageprior to applying for current information regarding vaccination requirementsandguidelines for employment at UVA.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.


Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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