00082 - Administrative & Office Coordinator

Title: 00082 - Administrative & Office Coordinator (REPOST)

Hiring Range: $29,772 - $43,000

Agency: Norfolk State University

Location: Norfolk State University

Agency Website: WWW.NSU.EDU

Recruitment Type: General Public - G

Job Duties

Norfolk State University is in the process of building new public health initiatives across campus. We are seeking a professional to be an integral part of building and supporting academic and non-academic programs. This professional will also be expected to provide services that ensure a fair, equitable and quality working and learning environment for all employees and members of the university community; to proactively and creatively provide all customers with superior, innovation, and cost-effective programs and services; to continuously seek and supply all customers with the opportunities and resources needed to enhance their knowledge, skills and abilities so they may better support the mission of the university.

Additional duties and responsibilities include:

1.Administering the day-to-day activities of the office, including front desk duties and purchasing
2. Supervising the work of employees in supporting roles, including students and temporary staff
3. Interpreting policy and developing procedures
4. Organizing and managing meetings
5. Performing research and analysis on specific issues, as required, and independently preparing non-routine letters and/or reports
6. Supporting scheduling for the Executive Director
7. Establishing efficient office / business practices and procedures, including implementation of technology solutions
8. Facilitating training in administrative practices and procedures
9. Supporting administrative activities for programs
10. Applying knowledge of campus, federal and state laws, policies, rules and regulations
11. Supporting budgeting and purchasing
12. Planning, implementing and coordinating special projects, staff and resources
13. Preparing management reports
14. Applying knowledge of office/business practices

Minimum Qualifications

1. Demonstrated effective interpersonal and communication skills.
2. Considerable experience in collaboration and problem solving.
3. Considerable experience in analytical and reporting skills.
4. Demonstrated working knowledge of relevant best practices
5. Considerable knowledge of applicable federal and state regulations and policies and procedures.
6. Demonstrated ability to effectively apply vision and tactics to accomplish high-impact programs.
7. Demonstrated ability to manage stakeholders.
8. Demonstrated ability to initiate and execute plans in a high-paced environment.
9. Demonstrated ability to manage and build human and financial resources.
10. Considerable experience with program / program management tools and techniques.
11. An undergraduate degree or higher in business or related field.
12. At least five (5) years of experience managing an office.
13. Ability to coordinate and/or supervise diverse administrative functions

Preferred Qualifications:

1. Experience in higher education.
2. Experience setting up a new office.
3. Training in public health.

Special Instructions: 

RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.

Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia’s Job Board. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or résumé. Page Up provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your Page Up account to check the status of your application for this position.

Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to University employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

PREVIOUS APPLICANTS NEED NOT REAPPLY. 

Contact Information:

Name: Office of Human Resources

Phone: 757-823-8160

Email:

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.