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Administrative, Program & Marketing Coordinator

Administrative / Clerical, Communications / Public Relations / Marketing


Administrative, Program & Marketing Coordinator

  • 522358
  • Roanoke, Virginia, United States
  • Virginia Tech Roanoke Center
  • Administrative / Clerical
  • Communications / Public Relations / Marketing
  • Staff
  • Virginia Tech University

Job Description

Reporting to the Executive Director of Roanoke Regional Initiatives at the Virginia Tech Roanoke Center, the Administrative, Program, and Marketing Coordinator assists in the coordination and implementation of center usage, client services, and support for programs such as conferences, short courses, training programs, institutes, workshops, and other unique outreach offerings. Key functions include supporting daily operations of the Virginia Tech Roanoke Center based on the center’s program and implementation needs; serving in a coordinating role for faculty, students, clients and participants associated with graduate courses, professional development programs, and community engagement activities; supporting the Executive Director, Assistant Director, Engagement staff, and onsite partners in a wide variety of tasks including social media, marketing and customer support, calendar maintenance, and reception duties; program implementation, including financial management and accountability, keeping programs within scope and adhering to established timelines, onsite/day-of duties, and vendor management. Occasional travel is required to provide local and out of town program support. Occasional overnight, weekend, early morning, and late evening work may be required based on program schedules.

Required Qualifications

Experience in a higher education setting or hospitality environment. Experience with financial management. Experience with various social media platforms and marketing for promotion of programs such as short courses, conferences, workshops, and special events. Must have strong technical skills such as word processing, Excel, email, internet navigation, online learning platforms, and design software. Excellent organizational skills. Must be able to handle numerous projects and details simultaneously and accurately while prioritizing according to need and schedule. Exceptional customer service skills. Ability to remain calm under pressure and handle unanticipated changes or emergencies in an effective and professional manner. Must be a team player with excellent communication and interpersonal skills.

Preferred Qualifications

Bachelor's degree, or related field or equivalent training and experience in business or hospitality management. Experience with university and/or state purchasing policies and procedures as well as experience with invoicing and payments. Conference management/planning experience. Experience working within program budget constraints. Experience in training and development and/or meeting management.


Appointment Type


Salary Information

Commensurate with experience, up to budget maximum of $45,000

Review Date


Additional Information


The successful candidate will be required to have a criminal conviction check.


About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Scott Weimer at weimers@vt.edu during regular business hours at least 10 business days prior to the event.


Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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