Administrative, Program & Marketing Coordinator

Reporting to the Executive Director of Roanoke Regional Initiatives at the Virginia Tech Roanoke Center, the Administrative, Program, and Marketing Coordinator assists in the coordination and implementation of center usage, client services, and support for programs such as conferences, short courses, training programs, institutes, workshops, and other unique outreach offerings. Key functions include supporting daily operations of the Virginia Tech Roanoke Center based on the center’s program and implementation needs; serving in a coordinating role for faculty, students, clients and participants associated with graduate courses, professional development programs, and community engagement activities; supporting the Executive Director, Assistant Director, Engagement staff, and onsite partners in a wide variety of tasks including social media, marketing and customer support, calendar maintenance, and reception duties; program implementation, including financial management and accountability, keeping programs within scope and adhering to established timelines, onsite/day-of duties, and vendor management. Occasional travel is required to provide local and out of town program support. Occasional overnight, weekend, early morning, and late evening work may be required based on program schedules.

Experience in a higher education setting or hospitality environment. Experience with financial management. Experience with various social media platforms and marketing for promotion of programs such as short courses, conferences, workshops, and special events. Must have strong technical skills such as word processing, Excel, email, internet navigation, online learning platforms, and design software. Excellent organizational skills. Must be able to handle numerous projects and details simultaneously and accurately while prioritizing according to need and schedule. Exceptional customer service skills. Ability to remain calm under pressure and handle unanticipated changes or emergencies in an effective and professional manner. Must be a team player with excellent communication and interpersonal skills.

Bachelor's degree, or related field or equivalent training and experience in business or hospitality management. Experience with university and/or state purchasing policies and procedures as well as experience with invoicing and payments. Conference management/planning experience. Experience working within program budget constraints. Experience in training and development and/or meeting management.

Appointment Type

Restricted

Commensurate with experience, up to budget maximum of $45,000

11/20/2022

The successful candidate will be required to have a criminal conviction check.

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.