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Administrative Support Specialist

Administrative / Clerical


Administrative Support Specialist

  • 521646
  • Blacksburg, Virginia, United States
  • Administrative / Clerical
  • Staff
  • Virginia Tech University

Job Description

The individual in this position serves as the central receptionist for the Institute for Critical Technology and Applied Science (ICTAS) and is the first point of contact in the central administrative suite. This position provides central administrative support to all administrative and operational aspects of the institute, including greeting and directing visitors and incoming communications; scheduling use of multiple conference rooms; monitoring of conference rooms to use to ensure compliance with terms of use; ordering or procuring refreshments for meals for institute working meetings; and general assistance with institute receptions and other events. Additional duties include, but are not limited to, mail distribution, maintenance of distribution lists, label and mail processing preparation, and ordering and maintenance of general office supplies. The administrative support specialist may also support institute faculty as assigned including calendar scheduling, travel arrangements, and other tasks as needed. The successfully selected candidate must be adaptable and flexible.

Required Qualifications

- Demonstrated proficiency with computer software such as word processing, spreadsheets and email.
- Strong organizational, communication and interpersonal skills.
- Demonstrated ability to work effectively with multiple deadlines while maintaining attention to detail.
- Demonstrated ability to work in a highly professional manner with diverse groups of faculty, staff, students and visitors.
- Demonstrated ability to effectively handle multiple tasks, set priorities and work independently.

Preferred Qualifications

- Previous receptionist and/or administrative support experience.
- Experience providing support in an academic research environment.

Pay Band


Appointment Type


Salary Information

Commensurate with experience

Review Date

September 9, 2022

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact (Lisa Stables at lstables@ vt.edu during regular business hours at least 10 business days prior to the event.


Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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