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Advancement Communications Production Coordinator

Administrative / Clerical, Advancement, Communications / Public Relations / Marketing, Fundraising


Advancement Communications Production Coordinator

  • 522924
  • Blacksburg, Virginia, United States
  • Communications and Marketing
  • Administrative / Clerical
  • Advancement
  • Communications / Public Relations / Marketing
  • Fundraising

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  • Staff
  • Virginia Tech University

Job Description

Virginia Tech’s Advancement Division is seeking a passionate and enthusiastic communications coordinator. Advancement is responsible for engaging with alumni, raising money, and telling the university’s story.

The Advancement Communications Production Coordinator will play a key role in organizing and building content to engage with alumni. This position is a fun, fast paced position where the ideal candidate will work with colleagues across the division, have a keen eye for detail, and be relentlessly organized.

The coordinator will build and proof engagement email marketing campaigns, create chapter postcards, design event collateral, and make updates to engagement websites. The coordinator will also work with print vendors to get estimates and deadlines for projects, and will pull and prepare mailing lists for direct mail.

The successful candidate will be a master collaborator and will work quickly on tight deadlines. The coordinator reports to the director of advancement communications and the ideal candidate will have the ability to problem-solve (both individually and as part of a project team), work independently with minimal guidance, and be a motivated self-starter comfortable with moving quickly.

Required Qualifications

● Strong project management skills, including the ability to handle and prioritize multiple projects and deadlines.
● Ability to work effectively both independently and as part of a team.
● Working knowledge of basic graphic design concepts.
● Communication, writing, and editing skills and knowledge of AP Style.
● Prior experience working with content management systems and email marketing tools.
● Keen attention to detail and strong organizational skills.

Preferred Qualifications

● Bachelor’s degree in English, communications, journalism, or a related field or equivalent training and/or work experience.
● Higher education and/or nonprofit experience.
● Experience with the Adobe Creative Suite and Adobe Experience Manager.
● Experience with customer relationship management and project management systems.
● Experience developing, testing, and distributing large email marketing campaigns.

Pay Band


Appointment Type


Salary Information

Commensurate with Experience

Review Date


Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Advancement HR at advhr@vt.edu during regular business hours at least 10 business days prior to the event.


Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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