Assistant Coach and Director of Operations, Track & Field and Cross Country

Job Requisition:

JR101973 Assistant Coach and Director of Operations, Track & Field and Cross Country (Open)

Job Posting Title:

Assistant Coach and Director of Operations, Track & Field and Cross Country

Department:

CC00391 WM001 | ATHL | Track & Field

Job Family:

Staff - Assistant Coaching

Worker Sub-Type:

Fixed Term (requires end date - benefited) (Fixed Term)

Job Requisition Primary Location:

Kaplan Arena

Primary Job Posting Location:

Posting Location - William & Mary

Job Description Summary:

The Department of Intercollegiate Athletics at William & Mary is dedicated to the pursuit of excellence in all its endeavors. We are committed to an outstanding intercollegiate athletics program by:
• Forging an environment that demands success with integrity.
• Winning championships.
• Empowering leaders.
• Building a championship culture.
• Elevating the prestige of the University.
• Instilling pride and respect.
• Remaining true to our Core Values of Accountability, Belonging, Creativity, Integrity, and Service.

This position will assist in the technical and tactical preparation, training and competitive instruction of cross country and mid-distance/distance student-athletes as well as assist in the coordination of the operational and administrative activities of the Men’s and Women’s Cross Country/Track and Field program.
These duties will range from interacting with current student-athletes, planning training sessions and workouts, assisting with team travel, compiling and organizing recruiting material, to assisting with all Cross Country and Track home events.

Job Description:

Required Qualifications:

• Bachelor’s degree.
• Experience coaching in the sports of track & field and cross country at the collegiate level.
• High degree of computer proficiency in a variety of software applications, including MS Office (specifically Outlook, Word, and Excel).
• Demonstrated proficiency with technical applications and an enterprise student information system.
• Demonstrates excellent oral and written communication skills.
• Demonstrated ability to work independently and use initiative. Must be detail oriented and have the ability to manage multiple priorities in a fast-paced environment.

Preferred Qualifications:

• Master’s degree.

Conditions of Employment:

• Work schedule includes frequent evenings and weekends as well as overnight travel to sport events.
• Must meet physical requirements for the job, including the ability to withstand extreme weather conditions for prolonged periods of time.
• Yearly successful completion of NCAA compliance certification.
• CPR certification or obtained within six months of hire.
• This position is restricted to the availability of funding.
• This position is restricted to a specific term.

Job Duties: 

30% - Program Administration:

• Assist the coaching staff with day-to-day operations of the program.
• Assist with all administrative responsibilities as required by the Athletics Department, including the utilization of Workday, TeamWorks, and other software/applications needed for program operations.
• Coordinate with the Athletics Business Office and Anthony Travel regarding all team travel needs (hotels, buses, flights, meals, etc.).
• Serve and assist as the meet administrator for all home Cross Country and Track & Field meets and events.
• Coordinate all aspects of events run by the Track & Field/Cross Country program (e.g. HS competitions, Massey Cancer Center 5k, etc.).
• Serve as main liaison to the Athletics Business Office and Equipment Services.

50% - Coaching:

• Assist in programming, implementing and executing preparation, training and competition strategies for men’s and women’s Cross Country and mid-distance/distance student-athletes.
• Work with assigned strength and conditioning coach to design and implement weight room schedule and strength programs to best fit the developmental needs of student-athletes in event group.
• Collaborate with Sports Medicine and Sports Performance staff to ensure student-athlete welfare for healthy participation in sport.
• Facilitate student-athlete academic success through resources offered by academic support.
• Support student-athletes in entire men’s and women’s program as directed by Director of Track & Field/Cross Country.

15% - Recruiting:

• Assist in the identification and engagement of high school and transfer prospective student-athletes for recruitment to W&M.
• Follow recruiting strategy as outlined and defined by Director of Track & Field and Cross Country, which may include shifting priorities at Director’s discretion.
• Help organize official and unofficial campus visits with prospects and their families. Within the guidelines of the NCAA, handle incoming communications from recruits regarding their visit.
• Abide by all regulations so as to never cause W&M to be penalized for a breach of NCAA rules.
• Assist the coaching staff with all prospective recruiting travel needs (hotels, flights, and meals); coordinate efforts with the Athletic Department Travel Coordinator.
• Send questionnaires and transcript requests to prospects and high school coaches.
• Make recruiting material for social media platforms by developing and/or researching creative ideas and/or facts about the college and putting them on social media platforms for Tribe Cross Country/Track & Field such as Twitter, Facebook, and Instagram.
• Prepare recruiting packets given to each prospective student athlete.

5% - External Communication:

• Maintain informative and helpful working relationships with current and prospective student-athletes and their families, W&M alumni, Athletic Department personnel, high school coaches and the W&M campus community.

Additional Job Description:

Salary: up to $55,000, commensurate with experience and internal alignment.

A resume/CV and cover letter are required for this position.

For full consideration, submit application materials by the initial review date, August 5, 2026. Applications received after the initial review date will be considered if needed.

Job Profile:

JP0338 - Assistant Track Coach - Exempt - Salary - S06

Qualifications:

Compensation Grade:

S06

Recruiting Start Date:

2026-07-29

Position Restrictions:

Restricted Funds & Restricted Term

EEO is the Law.  Applicants can learn more about William & Mary’s status as an equal opportunity employer by viewing the "Know Your Rights" poster published by the U.S. Equal Employment Opportunity Commission. https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal

 

Background Check: William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check. 

 

Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.