Virginia Mountain View

Assistant Director of Financial Services

Assistant Director of Financial Services

  • https://jobs.vccs.edu/postings/100509
  • Albemarle County, Virginia, United States
  • ACCOUNTING (Piedmont Virginia)
  • Piedmont Virginia Community College
View favorites

Title: Assistant Director of Financial Services

Agency: Piedmont Virginia Community College

Location: Albemarle - 003

FLSA: Exempt

Hiring Range: $75,000 - $85,000

Full Time or Part Time: Full Time

Additional Detail


Job Description:


Piedmont Virginia Community College (PVCC) is a nonresidential two-year institution of higher education that serves Central Virginia – principally residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa and Nelson. PVCC is one of 23 community colleges in Virginia that comprise the Virginia Community College System (VCCS). The scenic PVCC campus is located in Albemarle County, Virginia. Classes are also offered at the PVCC Eugene Giuseppe Center in Stanardsville (Greene County), the PVCC Jefferson School Center in downtown Charlottesville and at high school sites across the region. For more information, please visit: pvcc.edu

PVCC is known throughout the community and the Virginia Community College System for its exceptional faculty and staff, the quality of its programs and services, and the success of its students. PVCC welcomes, encourages, and supports the diversity of our students, faculty, and staff members and seeks to attract, welcome, and retain individuals who reflect the communities we serve.

Position Title: Assistant Director of Financial Services

Department: Business Office

Employment type: Full-time classified, exempt, 40 hours per week with benefits

Purpose: Reporting to the Director of Financial Services, this position performs financial reporting and analysis for major College funds (Education & General, Workforce Development) and supports financial accounting for the Piedmont Virginia Community College Educational Foundation, a 501 (c) (3) foundation with more than $30 million in assets. The position works within the Business Office and with multiple systems to extract data and provide reports and analysis for monitoring and decision-making. This includes validating data from the Peoplesoft Accounting Financial module of AIS/General ledger, Financial Edge within the Foundation’s accounting system, working with Human Resources and the Cardinal system for payroll data, and with the Student Information System (SIS).
The Assistant Director of Financial Services develops processes and procedures to improve workflows and customer service, while ensuring that processes maintain compliance with the State Comptroller’s directives, Virginia’s Agency Risk Management and Internal Controls Standards (ARMICS) and the Commonwealth Accounting Policy and Procedures (CAPP) manual.

Duties and Responsibilities:

Support for PVCC Educational Foundation. Estimated time commitment, 40% on average.
  • Provides support to the Piedmont Virginia Community College Educational Foundation by maintaining and managing financial accounting for the Foundation. This includes appropriately accounting for any grants or contracts administered by the Foundation to ensure accountability to private donors, state, and federal funding agencies.
  • Works closely with the Vice President of Institutional Advancement & Development and other Institutional Advancement staff to develop financial reports for monitoring Foundation funds, and to ensure that cash flow needs are met while safely optimizing potential portfolio growth.
  • Performs monthly reconciliations between Raisers Edge and Financial Edge modules within Blackbaud to ensure accuracy of fund designations and accurate accounting of any and all gifts.
  • Provides required information and responds to questions from the Educational Foundation’s Audit firm.
Working with all other College Funds, 60%
  • Works with the Director of Financial Services to prepare financial reports for all College funds, including preparing quarterly budget to actuals of the Education and General Fund, monthly reports for Workforce Development, and other funds as required.
  • Within AIS, works to define, create and make information available to the college via queries or reports. Employs advanced functionality of Microsoft Suite applications (Excel, PowerBI, PowerPoint) to present financial data in ways that best communicate it and enhance end-users understanding of College finances.
  • Develops control systems to assure policies and procedures for all accounting systems are implemented, documented, and accurate.
  • Participates with testing activities when AIS business processes are changed or updated as required to meet additional policy requirements, new functions, and software changes. Identifies alternatives and proposes changes that improve quality and efficiency.
  • Prepares year-end accounting schedules for the college’s financial statement submission to the VCCS. Assists the Director of Financial Services with other financial schedules, as needed.
  • Ensures expenditures are coded properly for financial reporting accuracy.
  • Other duties:
    • Serves as back-up to the Director of Financial Services as necessary.
    • Participates with the Shared Services Center process for Procure-to-pay and Travel expenses
    • Provide instruction, guidance, and training to all staff
    • Develop and implements internal policies and procedures
    • Reviews and approves all purchasing transactions
    • Monitors budgets and expenditures
    • Provides all necessary financial data and reports
    • Assists with budget preparation for state and local funds. Prepares monthly and quarterly reports
    • Serves as liaison with auditors.

  • Benefits include:
  • Choice of health, dental, disability, and life insurance plans offered through the Commonwealth of Virginia
  • Generous leave benefits
  • Tuition waiver program for studies at PVCC and opportunities for professional development and career advancement

Minimum Qualifications:

  • Minimum three years’ directly relevant experience in a financial management role.
  • Demonstrated knowledge of generally accepted accounting principles and practices.
  • Direct experience working with automated accounting system process/general ledger transactions.
  • Ability to analyze and reconcile financial data and prepare reports and statements.
  • Ability to understand and consistently review and apply a complex financial coding structure.
  • Strong organizational and decision-making skills, as evidenced in prior financial management roles.
  • Ability to communicate effectively with colleagues and the public both verbally and in writing.
  • Experience working in a fast-paced environment managing multiple priorities.
  • A demonstrated commitment to continuous improvement, and a proven track record of implementing systems improvements to more effectively and efficiently deliver outcomes.
  • Proficiency with Microsoft Office applications and spreadsheet software
  • Considerable knowledge and experience providing management and oversight of financial processes and procedures related to multiple functional areas such as accounts payable, accounts receivable, and general accounting.
  • Proven ability to collaborate effectively with faculty, staff, administrators, business partners, and community stakeholders with varying levels of accounting and financial management knowledge to support institutional effectiveness and strategic priorities.

Additional Considerations:

  • Additional education or certifications, preferably in business or accounting.
  • Knowledge of Peoplesoft Accounting Information System (AIS) software.
  • Knowledge of Peoplesoft Student Information System (SIS).
  • Knowledge of Blackbaud Financial Edge or other foundation accounting system.
  • Knowledge of eVA.

 

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

Apply Now

Already applied for a job?

Similar Jobs

CO - P4684 - Compliance Auditor

1111 East Main Street, Downtown, Richmond, Virginia, United States, 23219 Natural Resources and Applied Sciences
Hiring Range: $59,754 - $84,913 Full Time or Part Time: FULL TIME Additional DetailJOB DESCRIPTIONThis position primarily processes all submitted compliance data and supporting documents related to land application of biosolids and other residuals...

Resource Sharing and Acquisitions Librarian

Fairfax, Virginia, United States. Virginia, United States Library
VIVA, the academic library consortium of Virginia, seeks a Resource Sharing and Acquisitions Librarian to lead its resource-sharing programs and support renewal and acquisition processes for the consortium's collections.

Director, Digital Technologies and Services, University Libraries

Fairfax, Virginia, United States Library
George Mason University Libraries seeks a Director, Digital Technologies and Services (DTS), to join the Digital Strategies and Systems (DSS) division within the Digital Technologies and Services (DTS) unit. This is a Librarian with a rank position responsible for the Library Services Platform (Alma/Primo) management that supports all of the university’s four libraries (including the Law Library), the Libraries’ IT infrastructure, and online applications management and development. The three primary areas include content management and discovery tools, web services, and desktop support.

Program Operations Coordinator

Harrisonburg, Virginia, United States Student Access and Inclusion
Valley Scholars and the Program Operations Coordinator work with students, in partnership with local public schools and the university, who are low-income, first-generation students by providing student centered support and programming focused on preparing for post-secondary college attendance. The Program Operations coordinator provides overarching program fiscal management navigating multiple systems including grant funds, foundation and donor funds, and university funding. The program operations coordinator will provide direct student support to program participants in 8th through 12th grade who attend local middle and high schools and want to continue with post-secondary education.

Clinical Placement Coordinator, School of Nursing

Harrisonburg, Virginia, United States College of Health and Behavioral Studies
James Madison University (JMU) School of Nursing invites applications for a 12-month, full-time Administrative & Professional faculty appointment at the rank of Instructor beginning January 10, 2027. The School of Nursing offers CCNE-accredited Baccalaureate, Master’s, and Doctor of Nursing Practice programs. The Clinical Placement Coordinator is responsible for coordinating student clinical placements, managing clinical affiliation agreements and contracts, monitoring compliance requirements, overseeing student clinical eligibility and onboarding requirements, and maintaining partnerships with clinical agencies to support nursing program operations. The College of Health and Behavioral Studies (CHBS) is committed to shaping a forward-thinking and dynamic environment by refining policies, practices, and processes that strengthen our community, drive real-world advancement, and maintain spaces conducive to individual and collective growth. Through education, scholarship, and service, individuals are inspired to make responsible and meaningful contributions to the college, campus, local community, and broader world. Join us in fostering collaboration and innovation as we grow a dynamic college that embodies an atmosphere of belonging, champions excellence, and shares a sense of purpose. James Madison University is an equal opportunity employer committed to fostering a thriving environment where a wide range of perspectives are embraced, and fairness is upheld. The School of Nursing (SON) aligns with CHBS. As nurses we have a responsibility to act with empathy and cultivate supportive environments. The SON commits to engage with communities, locally and globally, through dynamic and innovative nursing education, practice, and scholarship. We are especially interested in qualified candidates who share our commitment towards building welcoming environments. Consider joining us in achieving our goal of becoming a school that embodies an environment of belonging.

H7011 - District Engineering Intern Wage

1601 Orange Road, Culpeper, Virginia, United States, 22701
Hiring Range: $ to $ Full Time or Part Time: Part_Time Additional Detail Description for Candidates: Perform special duties as assigned.  As a student, engage and participate in planned and education-related work experiences that integrate the ...