Clinical Research Administrator

Benefits At a Glance

• 28 Vacation Days, 12+ State Holidays, and 4 Days to volunteer;
• Continuing education for undergraduate and graduate tuition for a maximum of 6 credits per semester;

• Professional development opportunities encouraged and offered for employees as part of annual career development, e.g. certifications, seminars, courses, annual conferences, mentorship;
• Medical, Dental and Vision Health Benefits to meet the needs of employees and their eligible family members from the Commonwealth of Virginia as well as optional FSA;
• Participation in the Virginia Retirement System (VRS) and other retirement saving options;
• Parental and Caregiver Leave, Short Term Disability (STD), Disability Insurance, Voluntary Long Term Care Insurance, and Employee Assistance Program.

Massey Comprehensive Cancer Center

Mission: To reduce the state cancer burden for all Virginians by addressing the confluence between biological, social, and policy drivers through high-impact, cutting-edge research; person-centered care across the continuum, from prevention through survivorship; community integration; and training the next generation of community-centric researchers and healthcare professionals

Vision: To be a premier community-focused cancer center leading the nation in cancer health equity research and ensuring optimal health outcomes for all

Position Primary Purpose and General Responsibilities

This position will support the Clinical Trials Office (CTO) Leadership team and the operations associated with the programmatic activities related to Massey Comprehensive Cancer Center at the Virginia Commonwealth University (VCU). The Clinical Research Administrator must be onsite at least 3 times per week and present during the programmatic activities (3-5 times a month) as their decision-making has a significant impact on CTO service delivery. Responsibilities include program activities management with significant levels of independence often supporting the day-to-day of research portfolios and programs for CTO, requiring superior communication skills, alongside maintaining a polite and professional demeanor. The Clinical Research Administrator must resolve issues by using administrative guidelines and established University and VCUHS policies and procedures. Position will report to the Director for Clinical Research Operations and Management.

• Research and collect accurate clinical research information;
• Create reports, documents, and other deliverables as requested by CTO leadership for CTO Clinical Research programming and initiatives;
• Assist in process improvements and project management as requested by CTO leadership to move research forward;
• Conduct all necessary research meeting logistics (e.g., catering, conference room scheduling, IT support, and advertising) for small and large-scale research meetings as assigned, for CTO internal meetings or public events;
• Prepare communications, such as memos, emails, invoices, reports and other correspondence;
• Provide fiscal administrative support by preparing/processing expense and reimbursements authorizations with specific attention to budgeting and VCU procedures/regulations;
• Maintain research meeting agendas, minutes, and attendance;
• Schedule and maintain daily calendar for CTO Executive Director and Director;
• Answer and return calls to CTO Main Phone Line and maintaining metrics on said calls;
• Coordinate travel logistics;
• Represent CTO at internal organizational meetings.