Coagulation Disorders Financial Program Manager

Coagulation Disorders Financial Program Manager,

School of Medicine/ Department of Internal Medicine /Division of Hematology, Oncology & Palliative Care

V irginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU’s sponsored research, the School of Medicine is internationally recognized for patient care and education. VCU School of Medicine comprises 18 clinical departments, eight basic health science departments, and 11 affiliated institutes and centers, and provides preeminent education to physicians and scientists in order to improve the quality of healthcare for humanity. All full-time university staff are eligible for our generous benefits package that includes choices for health, vision, and dental coverage, life-insurance, short and long-term disability coverage, retirement planning, tax-deferred annuity and cash match programs, flexible spending accounts, tuition benefits, significant paid-time off,12 paid holidays, and more. Explore our benefits further here: https://hr.vcu.edu/current-employees/benefits/university-and-academic-professional-benefits/

Position Summary:
The Coagulation Disorders Financial Program Manager will be responsible for key functional areas: oversight of grant management, research, clinical and teaching operations, and strategic planning. This position will, also, be responsible for day-to-day oversight of the Coagulation Disorders Program’s financial and personnel resources. This position will ensure management of sponsored research and grant funding conforms to sponsoring agency, university, and School of Medicine Office of Research requirements. This position will report to the Medical Director and work closely with the Fiscal Administrator in the DOIM Division of Hematology, Oncology and Palliative Care.

Required Duties include and or not limited to:


Fiscal management, program management, management of 340b funding, and risk management
Prepares and modifies the center budget incorporating all grants, contracts, clinical trials, and grant program income accounts
Prepares and manages all contact and grant budgets, including program income budgets and modifies as needed
Collaborates with principal investigators to route all grants and contracts through RAMS SPOT
Works with investigators to establish new awards and initiate spending; ensures award financial record and budget are accurate in university systems
Provides financial and administrative management including monthly reviews of expenditures, projections, personnel allocations, cost share indexes. Ensures expenses allocated to a project are allowable, reasonable, and allocable, elevating compliance concerns to both PI and supervisor when needed
Oversees pre and post award grant management, working closely with center staff
Supervises administrative support in the procurement of materials and services, processing of invoices, and reconciliation of orders and payments for both the center grants and the Virginia Bleeding Disorders Program
Provides leadership for center operations, including clinical, program, teaching, research, and outreach activities
Works closely with VCUHS pharmacy and fiscal team as well as Program team members in the management of the 340b Pharmacy contract and related CERSA agreement and COSA. Informs and educates leadership about budget and expenditure reports
Supervises and manages program team members and contractors and is responsible for the day- to-day oversight of team members or team leads
Demonstrates commitment to risk assessment (considering cost, benefit, and impact)

Required Education and Experience:

Bachelor’s degree in business, finance or health science administration and 5 years of relevant experience, or equivalent education training and experience with strong accounting, budget development and expenditure management education

Experience in grants administration including all facets of pre and post award; proposal preparation and submission, administrative and fiscal management, effort reporting, close-out, record keeping

Prior supervisory experience

Ability to exercise independent judgment in decision making, program management and interpretation of complex rules and regulations

Strong problem solving, time management and organizational skills are essential, including the ability to adapt to frequent changes in work assignments, prioritize and manage competing deadlines

Excellent interpersonal skills, oral and written communication skills, and the ability to work, and effectively communicate with individuals from different health care disciplines, managing their performance outcomes

Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so as a staff member at VCU

Preferred Education and Experience:
Master’s degree in a related field
Prior experience with managing program income accounts

Job Specific Physical and Cognitive Requirements:
Light lifting (less than 20 lb), fast pace, multiple stimulation, intense customer interaction, frequent change, memory, reasoning, hearing, reading, analyzing, logic, and verbal and written communication

A dditional Information:
ORP Eligible: - Yes
Hours / weeks - 40 hours weekly
Days /hours - Monday - Friday, Generally 8:00 am - 5:00 pm

This is a restricted position with no set end date and continued employment is dependent upon project needs, availability of funds, and performance

Position will remain open until a candidate is selected.

Title Details:
University Code: 18322
University Title: Manager, Financial Services
University Job Family: Financial Services

The School of Medicine continuously strives for our workplace and learning environment to reflect the demographic and social milieu of the communities we serve. All qualified applicants are encouraged to apply.