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Communications and Program Assistant

Administrative / Clerical, Communications / Public Relations / Marketing


Communications and Program Assistant

  • 524227
  • Virginia, United States
  • Blacksburg, Virginia, United States
  • Business Information Technology
  • Administrative / Clerical
  • Communications / Public Relations / Marketing
  • Staff
  • Virginia Tech University

Job Description

The communications and program assistant will manage communication and marketing efforts for the Security, Privacy and Trust Pillar as well as the BIT department. In this role the incumbent will also be responsible for creating and maintain online/digital media content to communicate faculty research and work to the public; assist planning and communication for program events; update and maintain marketing materials including brochures and bulletin boards. The Communications and Program assistant will provide administrative support for the Business IT PhD Program. Duties include Serving as the first point of contact for the PhD Program, scheduling meetings with students, faculty, staff, administrators, and prospective PhD students. Arranging travel for potential students, external speakers, and visitors, processing reimbursements for travel, food, hotel accommodations. Promoting and recruiting for the program, maintaining marketing materials, processing graduate applications utilizing Slate, oversees the onboarding of PhD students into the program. Entering graduate plans of study and ensures other graduate school requirements are met by the students. Purchasing and maintaining office supplies, promotional materials, software, etc., for students utilizing Hokiemart. Provides assistance with PhD Curriculum governance, interfacing with the college representative and university in working new seminars and updated seminars through governance. Assists with the facilitation of annual orientation and other Ph. D. student training. Maintains email lists, contact information, student information database, and necessary digital forms
This position will communicate and work with college IT web professionals to create and maintain a professional online presence for the program and department as well as work with college and university communications channels to promote the BIT Department, Security, Privacy, and Trust program and events.

Required Qualifications

Demonstrated writing and media content creation skills.
Strong organization skills and the ability to manage multiple projects and priorities.
Outstanding communication skills, and ability to work with diverse faculty and student groups
Knowledge of effective online media communications
Event planning experience
Demonstrated proficiency with computer applications such as outlook, Google Doc and Google Calendar
Experience making travel arrangements
Ability to work independently in a fast-paced environment

Preferred Qualifications

Higher education experience
Familiarity with Virginia Tech communications channels
Communications and media experience
General knowledge of security and privacy principles
Website content creation experience
Social media experience
Experience with Hokiemart
Experience with Slate System

Pay Band


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Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Adrienne Sable at asable@vt.edu during regular business hours at least 10 business days prior to the event.


Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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