Collections Manager

Department: Fiscal Services

Classification: Financial Svcs Specialist 1

Job Category: Classified Staff

Job Type: Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type: On Site Required

Sponsorship Eligibility: Not eligible for visa sponsorship

Pay Band: 04

Salary: Starting at $60k, commensurate with education and experience

Criminal Background Check: Yes

Financial Background Check: Yes

About the Department:

The Student Accounts Office provides professional, efficient, and effective payment, deposit, and receivable collection services to students, parents, faculty, and staff; and maintains internal controls to ensure associated financial transactions are accurately processed and proper records are maintained.

About the Position:

The Collections Manager directs departmental activities in a manner that applies policies fairly, maximizes service, and ensures procedures support fiscal responsibility and accountability.

Responsibilities:

Leadership 

• Responsible for the supervision of the Account Loan Management team to deliver exemplary service to students, as well as internal and external customers;
• Ensures staff is knowledgeable with office policies and procedures and committed to the highest level of customer service.;
• Coordinates and assists with appropriate outreach to students with past due balances, and handles escalated matters as needed.;
• Responsible for all aspects of performance management including training, goal setting, monitoring and delivery of work efforts, and providing feedback through verbal updates and written performance reviews to the team; and
• Adheres to legal and university policies and procedures and undertakes disciplinary actions as needed.

Compliance and Financial Controls 

• Responsible for financial controls in collections and university or other loan programs;
• Develops and maintains a program that reduces defaulted student accounts write-off cost by focusing on earlier identification and intervention of "at risk" accounts before the start of the collection process;
• Monitors and evaluates operational effectiveness, and affects change required for improvements;
• Enforces Commonwealth Accounting Policies and Procedures (CAPP) Manual and Virginia Code requirements regarding past due receivables thereby managing risk and ensuring proper fiscal stewardship of university resources; and
• Ensures loan programs are maintained following university and federal requirements.

Monthly Clearing Account Reconciliations and Other Duties 

• Assists General Accounting with completing research related to clearing account reconciliation; and
• Meets internal deadlines set for reconciliations. Performs other related departmental duties as needed.

Required Qualifications:

• High school diploma or equivalent;
• Experience in collections (typically at least 2 years) and supervisory experience (typically at least 2 years) in a customer service environment;
• Experience in accounts receivable;
• Knowledge of collection laws;
• Excellent written and verbal communication abilities;
• Proven organizational abilities to manage multiple tasks simultaneously;
• Demonstrated leadership and management skills, including supervising a team, triaging and assigning tasks, conducting staff hiring, training, development, and overseeing performance evaluations; and
• May need to work during University Holiday leave.

Preferred Qualifications:

• Bachelor’s degree in related field;
• Demonstrated supervisory experience in a financial or accounting organization;
• Experience helping students navigate financial systems to successfully persist in their studies;
• Understanding of the higher education landscape;
• Ability to develop effective collection strategies; and
• Ability to manage difficult conversations with debtors.

Instructions to Applicants: 

For full consideration, applicants must apply for Collections Manager at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with Resume for review.

Posting Open Date: August 15, 2025

For Full Consideration, Apply by:  August 28, 2025

Open Until Filled:  Yes