Virginia Mountain View

Dean's Office Senior Administrator, School of Medicine

  • req6450
  • Richmond, Virginia, United States, 23284
  • Virginia Commonwealth University
Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU’s sponsored research, the School of Medicine is internationally recognized for patient care and education.

Virginia Commonwealth University is an equal opportunity, affirmative action university providing access to education and employment without regard to race, color, religion, national origin, age, sex, political affiliation, veteran status, genetic information, sexual orientation, gender identity, gender expression, or disability

Position Summary:


The Dean’s Office Senior Administrator to VCU’s School of Medicine (SOM) Dean and VCU Health System’s (VCUHS) Executive Vice President (EVP) for Medical Affairs, Chair of the MCV Physicians (MCVP) is a key strategic position that masterfully orchestrates various elements between the SOM, Health System, and MCVP, and aligns them into a cohesive set of plans. This position directly reports to the School of Medicine’s Senior Associate Dean for Finance and Administration/COO for MCVP with direct support to the Dean in order to advance and bring alignment to long-term goals. The Dean’s Office Senior Administrator will represent the interests and priorities of the Dean/EVP through effective communication, coordination and strategic integration. Working collaboratively with senior management and faculty, the Dean’s Office Senior Administrator supports the Dean of SOM/EVP/Chair of MCVP/ as well as the SADFA/COO as trusted counsel with a wide range of confidential, complex, and sensitive executive, advisory and strategic duties, that aligns, leads, and implements the SOM’s, VCUHS, and MCVP, projects and initiatives. The SOM is proud to serve a diverse and varied group of internal and external constituents. This candidate will need to work effectively across these diverse communities.

Primary Skills and General Responsibilities:
The Executive Administrator will manage the strategic initiatives for the Dean/EVP and the SADFA/COO by actively engaging with constituents to identify existing issues and offer viable solutions. Through these daily duties, they will acquire essential details which they subsequently communicate to the executive teams, thus ensuring their continual involvement in the SOM/VCUHS’s operations and initiatives. The Dean’s Office Senior Administrator is entrusted with the task of implementing and overseeing organization-wide initiatives, projects, and programs and serves as the primary strategic facilitator. The Dean’s Office Senior Administrator is responsible for implementing initiatives on behalf of the Dean/EVP and the SADFA/COO.

Skills:
  • Communication: must be effective written and verbal communicator to convey ideas, expectations, and information to a team, stakeholders, and clients.
  • Leadership: demonstrate effective and trustworthy leadership as they are responsible for planning meetings, determining business requirements, and guiding teams towards success.
  • Organization: must be highly organized to manage multiple tasks, timelines, and resources simultaneously.
  • Time management: as guardian of executive leader’s time, they must exhibit exemplary time management skills. Must be able to utilize organization and planning expertise to prioritize tasks, schedule meetings, and resolve work conflicts without burdening executive leaders.
  • Risk management: must be able to identify potential risks and take measures to mitigate them before they can negatively impact the project.
  • Problem-solving: must be adept at resolving issues that arise, whether they involve workplace conflicts, internal enterprise opportunities, or external challenges. Must have the ability to find and implement solutions to bolster the SOM’s resilience and adaptability.
  • Adaptability: must be adaptable and adjust plans and strategies to keep the project on track.
  • Teamwork: must be able to work collaboratively with a team to achieve project goals.

Core Responsibilities:
  • Administration: The primary administrative function for the Dean’s Office Senior Administrator is to serve as a supplemental and senior liaison in day-to-day project management, Dean’s representation in meetings, coordinator of activities with faculty, and advisor to the Dean/EVP and the SADFA/COO to inform of critical issues demanding time-sensitive action. They will be the primary leader in execution of strategic priorities. This leader serves as a strategic advisor, transformation leader and program manager to the Dean of the SOM/EVP/Chair of MCVP, and the SADFA/COO for MCVP. This role develops and integrates, synthesizes, and unifies mission-critical efforts and priorities. Fully supporting the SOM, VCUHS, and MCVP initiatives, this role frames and structures complex transformation initiatives, prioritizes and steers projects to drive continuous process improvement, leads insightful and actionable analytics in support of operational and fiduciary efficiencies, and aligns policies and procedures with strategic goals. Participate in meetings and events as a representative of the SOM Dean/EVP/Chair of MCVP and the SADFA/COO of MCVP. Anticipate and identify issues for discussion at key management meetings; identify appropriate meeting participants: work with appropriate departments to prepare and/or manage the preparation of reports, briefings, presentations, and responses on institutional and strategic issues. Manage changing functional needs, resource capacity constraints, risk exposure and interdependencies. Use data to drive the results of key performance indicators essential for growth. Assist in the executive level recruitments for the Dean and to serve as the liaison between all senior leaders in order to execute on key initiatives.
  • Transformation and Strategic Initiatives: Serve as program leader on transformation efforts. Establish program infrastructure, develop change management strategy, and identify and track identified projects. Design and recommend approaches to process improvement. Drive, prioritize, track, and manage transformation initiatives based on strategic planning principles with transparent and measurable outcomes. Leverages analytics and data insights to understand and develop insights to address critical problems, assist in implementing recommendations, solutions, and impact assessment. Foster and champion organizational change; oversees projects using project management and organizational change management disciplines. Track progress against all key initiatives. Provide regular visibility to project status (key decisions, dependencies, issues, risks, and metrics) on a standard cadence through status reporting and program/work stream reviews. Supports the Dean of the SOM/EVP/Chair of MCVP/ and the SADFA/COO of MCVP in solution-driven processes through knowledge acquisition and subject matter expertise development in collaborative coordination with Department Chairs, Center and Institute Directors, SOM senior leadership team, and Department Directors of Administration and Finance. Liaise with internal and external constituents, including senior leadership, faculty, staff, students, industry leaders, and government and community officials and the media in support of strategic partnerships and strategic communication.

 

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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