Department Manager

The Department of Architecture at the University of Virginia School of Architecture is seeking applications for a Department Manager. The Department Manager will provide key support in the areas of Leadership, Budget Development, Finance Management, Academic and Event Coordination, as well as serve as the primary support for the Department Chair. This department comprises over forty full-time faculty members and more than three hundred undergraduate and graduate students and is also supported by a part-time Administrative Coordinator.

Architecture is the largest of four departments within the school, which also includes Urban and Environmental Planning, Landscape Architecture, and Architectural History. The Department Manager will oversee the day-to-day operations of the department of architecture under the supervision of the department chair. This role also includes supporting the department chair and managing shared resources for Administrative Coordinators across the four departments.

For more information about the Department of Architecture, visit https://www.arch.virginia.edu/programs/architecture .

What you will do:

• Distribute and manage the department’s workflow and operations. This includes coordinating and setting agendas for biweekly department meetings, managing the calendar and assignment of duties, ensuring tasks are completed on time, and coordinating with school-wide entities such as the Dean’s office, Communications Team, and IT.
  
• Coordinate and manage student workers to aid in departmental tasks
  
• Act as new initiative project manager.
  
• Track and assist with the chair’s calendar management and scheduling of meetings.
  
• Set and manage annual events and schedules including department calendar, faculty meetings, curriculum committee meetings, faculty important deadlines, faculty resources management, and faculty searches.
  
• Develop and lead the implementation of shared resources used to support all academic departments, which may involve engagement with all department chairs and administrative coordinators.
  
• Partner with Human Resources to provide support with onboarding and offboarding management, Promotion, Tenure, and Reappointment process, and student hiring.
  
• In coordination with the Chair, lead the development of the department’s operational budget, communicate routine budget adjustments and updates.
  
• Provide financial guidance to faculty, staff, and the department with a full understanding of the university financial structure
  

Minimum Qualifications:

• Bachelor’s degree and at least 3 years of relevant work experience. An additional 4 years of experience may be considered in lieu of a degree
  
• Strong verbal and written communication skills
  
• Ability to manage multiple tasks in a fast-paced, demanding and complex environment while remaining flexible and collegial.
  
• Ability to work well as a team member, as well as independently with minimal supervision.
  

Preferred Qualifications:

• Experience in a support capacity in an academic environment
  
• Experience developing and managing budgets and ability to interpret and assess regular financial reporting
  
• Experience with Student Information System (SIS) and/or Adaptive
  

Anticipated hiring range: $65,000 - $75,000 / annual

This position is located in Charlottesville, VA.

Review of applications will begin November 11, 2024. This position will not sponsor applicants for work visas. The University will perform background checks on all new hires prior to employment.

TO APPLY : Please visit the UVA job board at: https://jobs.virginia.edu/us/en/ and search “R0066571”

Complete an application online and attach:

1. Cover letter to include your interest in the position and your knowledge, skills, abilities, and experiences

2. Resume or CV

PROCESS FOR INTERNAL UVA APPLICANTS: Please apply through your Workday Home page, search “Find Jobs”, and search for “ R0066571 ".

***Please note that you MUST upload ALL documents into the CV/Resume box. Applications that do not contain all of the required documents will not receive full consideration. ***

For questions about the application process, please contact Rhiannon O’Coin, Senior Academic Recruiter, rmo2r@virginia.edu

For more information about UVA and the Charlottesville community please see www.virginia.edu/life/charlottesville and https://embarkcva.com/

PHYSICAL DEMANDS: This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.