Deputy Clerk - Lynchburg GDC

Title: Deputy Clerk - Lynchburg GDC

State Role Title: Deputy Clerk

Hiring Range: $40,042

Pay Band: UG

Agency: Supreme Court

Location: 24th Dist. CSU Lynchburg

Agency Website: www.vacourts.gov

Recruitment Type: General Public - G

Job Duties

Job Summary – The Deputy Clerk (Grade 8) position is assigned operational responsibilities in a high volume, fast paced office with frequent deadlines. Ensures courts instructions are executed, and legal documents prepared with accuracy and in accordance with state and local policies and procedures. Must provide excellent customer service in person and by phone. Assist and back-up other staff when needed.

This position offers a competitive benefits package, which includes vacation and sick leave, 12 paid holidays, health insurance, retirement, life insurance, deferred compensation and short-and long-term disability.

Essential Duties & Responsibilities – Duties include preparing detailed court documents in accordance with established guidelines, automated case management system data entry, scheduling matters for court, preparing correspondence, filing court documents and daily docket preparation. Additional responsibilities include answering phones, assisting customers at the counter, assessing fines and costs, and receipting payments. Must be able to multi-task, meet frequent deadlines and assume additional responsibilities as assigned by management. Will eventually be cross trained within the office.

Minimum Qualifications

High School degree or equivalent required. Most competitive applicants will be detail-oriented, highly accurate, excellent at follow-up and juggling competing priorities in a fast-paced office, able to work well with others in an office environment with frequent deadlines and have considerable court, business or office related experience. Applicants should be highly organized and possess significant knowledge, skills and abilities in time and performance management. Excellent written and verbal communication skills and advance knowledge of office automation systems and computer software required. Court experience and experience handling money preferred. This is a team-oriented effort; therefore, applicant must be willing to perform their assigned duties and those of others if necessary.

Additional Considerations

A resume and cover letter are required. Applicants must apply online; we do not accept documents via mail or email. No phone calls or emails regarding application status.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Charlisa Clarke

Phone: No Calls

Email: humanresources@vacourts.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.