Deputy Clerk - Prince William

Title: Deputy Clerk - Prince William

Hiring Range: negotiable to 43,259

Agency: Supreme Court

Location: Prince William Gen Dist Court

Agency Website: www.vacourts.gov

Recruitment Type: General Public - G

Job Duties

Under general supervision of the Clerk of Court or designee, the Deputy Clerk (Grade 8) performs a wide variety of clerical, courtroom and administrative support duties for the Court by following established policies and procedures based upon Virginia statues, rules and local ordinances. While working in a high-volume office with frequent deadlines, the duties and responsibilities may include but are not limited to data entry, receipting payments, answering phones, and providing customer service at the counter.

This position offers a competitive benefits package, which includes vacation and sick leave, 13 paid holidays, health insurance, retirement, life insurance, deferred compensation and short- and long-term disability.

Essential Job Functions:

Essential functions may include but not limited to the following:

Import documents and scan court case information
Maintain a high level of professionalism and confidentiality
Greets visitors and directs the public to appropriate area
Respond to record requests in a timely manner including certifying documents
Prepare court dockets for court presentation
Notifies defendants and attorneys of court appearances and prepares subpoenas
Schedules court trials, initial arraignments, hearings, and special settings
Assist judge in courtroom and coordinate courtroom activity
May handle and process cash payments of fines/court costs
Opens and verifies mail, removes and records checks, cash, money orders and other court related documents
Answers telephone and responds to request from citizens regarding fines, trials and arraignment hearing dates, adjudication, and other information pertaining to court processes and policies
Data entry and numeric filing
Maintains a positive work atmosphere by behaving and communicating in a manner that gets along with customers, clients, co-workers, supervisors, and judges
Maintains regular attendance and punctuality
All other assigned duties

Knowledge, Skills and Abilities:

Ability to learn quickly and adapt to the court’s computer software system
Ability to identify and initiate work tasks with minimal supervision
Strong attention to detail
Ability to organize work, set priorities, and meet critical Court deadlines
Must be able to perform data entry and type accurately
Ability to demonstrate a working knowledge of Microsoft Office programs
Possess strong customer skills with the ability to remain calm in stressful situations
Demonstrate flexibility and efficient time management

Minimum Qualifications

High school diploma or equivalent required.

Preferred Qualifications:

Most competitive applicant will have excellent organizational and accuracy skills in this highly detailed-oriented position, knowledge of court/criminal justice system, as well as automated financial/records management systems, and personal computers.

Special Instructions: 

RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.

A resume and cover letter are required. Applicants must apply online; we do not accept documents via mail or email. Only interviewed applicants will be notified of the filling of the position. No phone calls or e-mails regarding application status.

The Virginia Judicial System is an equal opportunity employer, committed to diversity in the workplace. We do not discriminate on the basis of race, religion, color, sex, age, national origin or disability. Applicants who need accommodations for an interview should request this in advance by emailing humanresources@vacourts.gov. All candidates are subject to a criminal history background check before being offered employment.

Contact Information:

Name: Curt Crostic

Phone: 8047865302

Email: humanresources@vacourts.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.