Director of Strategic Scheduling and Enrollment Analytics

Title: Director of Strategic Scheduling and Enrollment Analytics

Agency: Northern VA Community College

Location: Fairfax County - 059

FLSA: Exempt

Hiring Range: $105,000 - $125,000

Full Time or Part Time: Full Time

Additional Detail

• Knowledge of academic scheduling, enrollment management, classroom utilization, and schedule-of-classes production in a complex higher education environment.
• Knowledge of community college academic structures, including transfer programs, workforce programs, career studies certificates, stackable credentials, dual enrollment, developmental education, online learning, and multi-campus scheduling.
• Knowledge of curriculum, catalog, registration, academic calendar, faculty workload, room assignment, and instructional delivery processes.
• Knowledge of student information systems and scheduling software, such as PeopleSoft/SIS, Banner, Ad Astra, CourseLeaf, Coursedog, 25Live, EMS, Infosilem, Tableau, Power BI, or similar systems.
• Knowledge of compliance considerations related to credit/contact hours, modality, location, session dates, prerequisites, FERPA, accessibility, financial aid, public-facing student information, and accreditation expectations.
• Strong project-management skills, including timeline development, milestone tracking, stakeholder coordination, and deadline management.
• Strong analytical skills, including the ability to interpret enrollment trends, fill rates, waitlists, room utilization, section counts, cancellation patterns, and other scheduling data.
• Strong written and oral communication skills.
• Strong facilitation and training skills, including the ability to support users with different levels of technical and procedural expertise.
• Strong problem-solving skills, including the ability to identify schedule conflicts, system errors, process gaps, and data-quality concerns.
• Strong spreadsheet, reporting, database, and documentation skills.
• Skill in making professional presentations about enrollment management, scheduling practices, data, and recommendations.
• Skill in leading teams, workgroups, and cross-functional projects.
• Ability to work effectively with students, faculty, staff, deans, associate deans, provosts, senior leaders, and central administrative offices.
• Ability to interpret data and make data-driven recommendations.
• Ability to manage multiple tasks simultaneously while maintaining a cohesive team environment.
• Ability to work both independently and as part of a team.
• Ability to adapt to changing situations, shifting enrollment patterns, system limitations, and competing deadlines.
• Ability to balance student access, academic judgment, faculty availability, room capacity, operational constraints, and collegewide consistency.
• Ability to lead through influence, coordination, transparency, and shared standards.

• Experience in academic scheduling, enrollment management, registrar operations, academic affairs administration, curriculum operations, classroom scheduling, and/or closely related higher education administration.
• Experience analyzing data and making recommendations based on data.
• Experience preparing reports and presentations.
• Experience using Microsoft Office, especially Excel.
• Experience working with student information systems, scheduling software, or other enterprise administrative systems.
• Experience coordinating projects, setting timelines, and working with multiple stakeholders to meet deadlines.
• Experience supervising, leading, or coordinating the work of others.

• Experience in a large community college, multi-campus institution, or public higher education system.
• Experience with enrollment management, including class scheduling and efficient space utilization.
• Experience with scheduling analytics software such as Ad Astra or a comparable platform.
• Experience with PeopleSoft/SIS, Banner, CourseLeaf, Coursedog, 25Live, EMS, Tableau, Power BI, or similar systems.
• Experience with predictive modeling, enrollment forecasting, classroom utilization analysis, or schedule optimization.
• Experience supporting schedule development across multiple campuses, modalities, sessions, dual enrollment locations, or workforce programs.
• Experience leading groups, teams, committees, or cross-functional workgroups.
• Experience with process improvement, system implementation, or data-quality initiatives.