Event Coordinator

Massey Cancer Center

“To improve the lives of all Virginians by delivering cutting-edge cancer care through patient-centered prevention and treatment; high-impact, innovative research; community input and engagement; and education and training of the next generation of researchers and healthcare professionals.”

Virginia Commonwealth University (VCU) Massey Cancer Center is a nationally ranked cancer center located in the heart of Downtown Richmond. All full-time staff are eligible for our generous benefits package that includes choices for health, vision, and dental coverage, life-insurance, short and long-term disability coverage, retirement planning, tax-deferred annuity and cash match programs, flexible spending accounts, tuition benefits, significant paid-time off,12 paid holidays, and more. Explore our benefits further here: https://hr.vcu.edu/current-employees/benefits/university-and academic-professional-benefits/

Position Primary Purpose and General Responsibilities


The Massey Cancer Center is seeking an Event Coordinator that will report to the Cancer Center Event Planner. The coordinator of events is responsible for supporting the comprehensive events program with a primary focus on the execution and management of Massey signature events. The coordinator works collaboratively with colleagues to gain feedback and inform program design, enhancements,or modifications.

The general responsibilities of this role are as follows:

• The position serves as support of the lead planner(s) and is responsible for providing input on strategy, planning, and execution of logistics for events such as donor/fundraising events, retreats, educational symposiums/seminars, staff appreciation, and occasional smaller high- level events.
• This position will be involved in all aspects of events including visioning, budget, marketing, on-site coordination of event/vendor, event execution, post-event evaluation, and metric tracking.
• The coordinator will develop and track ongoing relationships with event contractors, vendors, and partners.
• The position provides virtual event support with scheduling meetings, running webinars, and providing technical support.
• This position will require working some off-peak hours for event planning and execution, as well as potential overnight travel for out of town events.
• Support all aspects of Massey and university-wide events.
• Provide support for budget, staff, timetable, communications plan, event procedures, and more and execute events for Massey.
• Work collaboratively with appropriate departments, schools and colleges to achieve a common goal of creating meaningful engagement opportunities with Massey’s mission at the center.

Minimum Hiring Standards

• Massey Cancer Center supports a diverse faculty, staff, and student environment. The candidate will demonstrate experience that shows their commitment to fostering such an environment.
• Minimum of 2 years of full-time experience in events in a fast-paced, complex environment.
• Exceptional oral, written, and interpersonal skills.
• Exceptional planning and organizational skills.
• Ability to build relationships with vendors, negotiate contracts, build and maintain accurate and conscientious budgets.
• Ability to prioritize, focus, work independently and be a self-starter.

Preferred Hiring Standards

• Undergraduate degree from an accredited university.
• Experience in event planning, project coordinator, or administrative.
• Experience working with databases and tracking data/metrics.
• Experience in event management systems and applications.