Executive Administrative Assistant to the Vice President for Instruction & Student Services

Title: Executive Administrative Assistant to the Vice President for Instruction & Student Services

Agency: New River Community College

Location: Pulaski - 155

FLSA: Nonexempt

Hiring Range: $40,000-$55,000

Full Time or Part Time: Full Time

Additional Detail

Job Description:

New River Community College is a two-year public institution of higher education operating under a state-wide system of 23 community colleges. The college is located on a one-hundred plus acre site at the intersection of U.S. Routes 11 and 100 in Dublin, Virginia with an instructional site in Christiansburg. The campus provides modern, well-equipped facilities for the career technical education programs as well as for the college transfer programs. Approximately 4,000 students comprise the student body.

The people employed by New River Community College embrace the philosophy that all individuals should have an opportunity to develop and extend their skills and knowledge to increase awareness of their roles and duties as citizens. The college serves the educational needs of the public and assumes a duty to help provide the requirements for trained workers in the region through a combined effort with local industry, business, professions, and government. The college promotes equal opportunity for prospective students and employees.

Duties:

• Manages the workflow in the Office of the Vice President (VP) for Instruction and Student Services so matters are handled in a professional, efficient, and timely manner.
• Coordinates all functions under the VP’s authority, ensuring accuracy and timeliness in analyzing workflow to ensure efficiency.
• Performs master scheduling for the VP and the VP’s staff, including ensuring that deadlines are met. Plans, organizes and coordinates regular staff meetings.
• Acts as an authorized representative in the VP’s absence and uses initiative and judgment to ensure that matters requiring attention are referred or handled in a timely manner.
• Maintains/revises/updates publications that originate in the VP’s office.
• Coordinates curriculum development efforts, including documentation and revision of curriculum development, guidelines to ensure compliance with VCCS, SCHEV and SACSCOC guidelines.
• Ensures that actions involving courses and programs are published or removed from publications as appropriate.
• Provides staff support to the college’s Curriculum and Instruction Committee.
• Researches and compiles information for meetings and reports related to the existence and success of academic programs to the VCCS and SCHEV.
• Coordinates the submission and approval of industrial advisory committees for the academic divisions.
• Composes, edits and finalizes routine and non-routine correspondence.
• Coordinates the preparations of the Dean’s List, including preparing notifications to students, developing certificates and mailing.
• Provides support for procurement, records management and various reporting requirements.
• Develops office procedures for the VP’s consideration, which address existing or potential problems and promote work efficiency in the organization.
• Assists with planning and coordinating college events.
• Performs other duties as assigned.

• Demonstrated experience working in a fast-paced environment with excellent professional and teamwork skills appropriate for helping accomplish the mission and goals of the college.
• Extensive computer skills and knowledge of automated office processes (e.g., Microsoft Office Suite, Adobe Acrobat Pro, database systems).
• Effective written and oral communication skills for composing, editing, and finalizing routine and non-routine correspondence.
• Demonstrated ability to manage complex workflow, coordinate multiple functions simultaneously, and ensure deadlines are met.
• Proven ability to exercise initiative and independent judgment to prioritize, expedite, and handle matters in a timely manner, especially in a supervisor's absence.
• Skills in conducting preliminary research and gathering information for reports, including determining precedent or possible policy implications.
• Ability to maintain confidentiality.
• Excellent problem-solving and decision-making skills.

• Associate degree in administrative support or related field.
• Experience providing administrative assistance and direct staff support to a senior-level executive in a large, complex organization.
• Work experience in a team-oriented, higher education setting.
• Knowledge and/or experience with PeopleSoft Student Information System (SIS) or other comparable systems.