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Executive Assistant

Fairfax County

Executive Assistant

  • https://jobs.vccs.edu/postings/56669
  • Fairfax County, Virginia, United States
  • Hold for NV280-President
  • Northern VA Community College

Title: Executive Assistant

Agency: Northern VA Community College

Location: Fairfax County - 059

FLSA: Exempt

Hiring Range: $60,000 - $70,000

Full Time or Part Time: Full Time

Additional Detail


Job Description:
General Description:
The Executive Assistant reports directly to the Chief of Staff and provides high-level comprehensive administrative support to the Office of the President.

Duties and Tasks:
  • Addresses concerns and requests referred to the Office of the President by students, faculty, staff, and members of the community by responding or referring to the appropriate person.
  • Supports the President by performing day-to-day operations, including purchasing and budget management, event planning, and recording minutes.
  • Supports the Presidential Scheduler to coordinate the President's calendar and prioritizing meetings and schedule changes.
  • Compiles and manages expense reporting and monthly budget reporting.
  • Tracks all signature items, and maintains and updates documents on the internal SharePoint drive.
  • Ensures operation of equipment in the Office of the President.
  • Supervises part-time staff and student workers, as needed.
  • Collaborates with other executive staff and assists other team members, as needed.
  • Assists in the planning and execution of various college-wide events, as needed.
  • Assists with daily communications to include inbox messages, as needed.
Minimum Qualifications:

Required KSAs:
  • Ability to establish priorities, work under pressure, and build effective working relationships.
  • Ability to balance multiple and competing priorities.
  • Ability to edit correspondence and documents.
  • Respect for confidentiality of sensitive materials, independent judgment, and discretion.
  • Strong written and verbal communication with excellent customer service and organizational skills.
  • Proficient in Microsoft Office (Outlook, Word, Excel, Teams, and PowerPoint), Adobe Acrobat, and Zoom.
Required Qualifications:
  • Associate's degree in Business Administration or related field or equivalent combination of education, training and experience.
  • Significant relevant professional experience working and providing administrative support to a senior-level executive in a fast paced environment.
  • Some supervisory experience in a clerical or administrative position.
Preferred Qualifications:
  • Bachelor's degree in Business Administration or related field.
  • Supervisory experience in supporting a senior level executive at an institution of higher education.

 

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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