Facilities Assistant

Reynolds is one of the largest community colleges in Virginia and serves Virginia’s capital city and five nearby counties. Annually, our four campus sites serve approximately 13,000 credit students and provide training for 7,400 students through the Community College Workforce Alliance. Reynolds is committed to hiring and retaining a racially diverse, culturally competent staff at all levels of the organization who reflect the demographics of our students. We also believe in providing an ongoing investment in our faculty and staff to deepen their skills and competencies to serve the full range of our student population.

Provides comprehensive administrative and project coordination support for the college’s construction, capital outlay, maintenance reserve, and locally funded projects and programs. The position assists the Director of Facilities Management & Planning and the Facilities Manager in the day-to-day operations of their respective divisions and supports the planning, coordination, and administration of projects across all college campuses.

Responsibilities include developing project schedules; preparing and maintaining project and contract documentation; coordinating the bidding process; tracking and reconciling project-related paperwork, spreadsheets, budgets, and schedules; communicating with internal departments, end users, contractors, vendors, project managers, and other stakeholders. The Facilities Assistant assists in monitoring and documenting contractor performance and communicates concerns to Facilities management. The position supports projects requiring review or approval by the Virginia State Bureau of Capital Outlay Management (BCOM), assists in maintaining required documentation and coordination, and supports compliance with applicable building codes and local, state, and federal requirements.

The position responds professionally and promptly to internal and external faculty, staff, students, customers, contractors, vendors, and the public, providing accurate information and appropriate follow-through. Demonstrates sound judgment and effective decision-making in prioritizing requests, adapting to changing priorities, resolving issues, and supporting multiple projects simultaneously. Performs special projects and other duties as assigned in support of the college’s facilities management, planning, construction, and capital improvement objectives.

Provides administrative support through record keeping, tracking project-related procurement and purchasing documentation, maintaining the work order system, tracking job orders, developing and maintaining spreadsheets, and coordinating project-related information. Project assignments may range from routine maintenance and construction activities to complex projects involving multiple departments and stakeholders.