Finance Associate, Department of Computer Science

The Department of Computer Science in the School of Engineering is seeking a Finance Associate. The UVA Department of Computer Science is a nationally recognized leader in computer science research and education. Our department includes over 60 faculty members, over 200 graduate students and 1400 undergraduates. Faculty are active in fundamental computer science and engineering research and are engaged in interdisciplinary initiatives with scientists, humanists, engineers in other disciplines and medical personnel. Our graduate students transition from students to collaborators through participation in world-class research projects. Our undergraduates are involved in research and are enriched by an integrated and challenging curriculum.

The Computer Science Department commits itself to providing to all members of the University, a collaborative barrier-free environment for learning and the advancement of knowledge. We recognize that a diversity of people enhances the intellectual and creative environment of our department. It allows us and our graduates to be more capable, more broadly educated, and better prepared to solve the important problems of today and the future.

The successful candidate will be expected to efficiently perform the following duties:

Purchasing and Payment Processing (75%)

• Place orders for department purchases
  
• Assist with department equipment purchases
  
• Checking account balances to ensure funds are available to make requested purchases
  
• Process PO’s, Travel Reimbursements, Marketplace Orders, Catering Orders, and Cost Transfers
  
• Maintain records as needed
  
• Process purchasing card transactions on monthly basis.
  
• Advise faculty, staff and students on purchasing, travel, and general reimbursements
  
• Position requires basic level of sponsored funding purchasing rules and guidelines
  

Purchasing and Payment Processing (75%)

• Process reimbursements for faculty, staff, and students
  

• Place orders for department purchases
  

• Assist with department equipment purchases
  

• Checking account balances to ensure funds are available to make requested purchases
  

• Process PO’s, Travel Reimbursements, Marketplace Orders, Catering Orders, and Cost Transfers
  

• Maintain records as needed
  

• Process purchasing card transactions on monthly basis.
  

• Position requires basic level of sponsored funding purchasing rules and guidelines
  

• Advise faculty, staff and students on rules for purchasing, travel, and general reimbursements
  

Reconciliation and Reports (1 5 %)

• Complete and submit reconciliation reports for projects each month
  

• Collect all missing documentation for recording/reporting purposes
  

• Run reports as needed
  

• Initiate cost transfers as needed
  

Correspondence & Other Administrative duties (1 0 %)

• Work with external vendors and internal service providers
  

• Communicate with vendors on purchasing transactions and troubleshoot orders, as needed.
  

• Assist CS staff with other administrative tasks or projects as needed.
  

• May be needed to assist with front office coverage during lunch breaks or for staff absences
  

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Qualified candidates must have at least 2 years of finance/accounting experience (preferably in an academic setting) and a high school diploma.

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Applicants must be highly organized and have excellent analytical and numerical ability, written, verbal, and interpersonal communication skills, as well as the ability to record and report financial and budget data clearly and accurately, set and adapt to changing priorities and meet deadlines. A working knowledge of Microsoft Word, Excel, and Outlook is required. Preference will be given to applicants who have experience in higher education. Familiarity with internal systems is a plus.

This position will report to the Director of Finance & Outreach. For additional information about the position, please contact Deborah Rose, dcr4f@virginia.edu .

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings and programs on grounds.

This position is located in Charlottesville, VA.

The anticipated start date is Winter 2022. Salary commensurate with education and experience. This is a non-exempt level, benefited position. For more information on the benefits at UVA, https://hr.virginia.edu/benefits .

This position will remain open until filled. Review of application will begin on 12/12/2022. This position will not sponsor applicants for work visas. The University will perform background checks on all new hires prior to employment. This is an Exempt level, benefited position.

To Apply:

Please apply through Workday , and search for R0042143. Internal applicants must apply through their UVA Workday profile by searching ‘Find Jobs.’ Complete an application online with the following documents:

• CV
  
• Cover letter
  

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

For questions about the application process, please contact Daniel Strong, Senior Recruiter at das6zb@virginia.edu

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.

COVID Vaccination Requirement and Guidelines

Please visitthe UVA COVID-19 Job Requirements and Guidelines webpageprior to applying for current information regarding vaccination requirementsandguidelines for employment at UVA.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.