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Finance Associate or Finance Generalist

Charlottesville

Finance Associate or Finance Generalist

  • R0042569
  • Charlottesville, Virginia, United States
  • Finance
  • The University of Virginia
The Department of Biomedical Engineering is seeking a Finance Associate or Finance Generalist to manage our financial activity.

The Biomedical Engineering (BME) Department at UVA was founded in 1967 as a joint program of the School of Medicine and the School of Engineering and Applied Science. Today there are 29 core BME faculty members and more than 30 joint faculty members from multiple schools and departments. We have a student population of more than 125 graduate students and nearly 300 undergraduate students from across the country and the world. The BME building, built with support from a Whitaker Foundation award, is centrally located in the School of Medicine complex and is adjacent to the University’s Cardiovascular Research Center, the Couric Cancer Center, and the Carter Immunology Center. Current BME research foci are (a) systems biology, computational modeling, and biomedical data science, (b) cell and tissue engineering, and (c) biomedical imaging. These technologies are often applied to cardiovascular disease, cancer, musculoskeletal disorders, and infectious and neurological diseases.

Duties and Responsibilities include:

Purchasing and Payment Processing - 50%

o Place and approve orders for department faculty and labs for purchases under $5,000, on grant and non-grant accounts.

o Check account balances to ensure funds are available to make requested purchases

o Process purchase requisitions, purchase orders, travel and expense reports, and accounting adjustments.

o Process purchasing card transactions on monthly basis.

o Advise faculty, staff and students on purchasing, travel and general reimbursements.

Provide purchasing documentation to offices outside BME as needed.

Prepare and approve Account Certifications - 25%

o Prepare and submit reconciliation reports for grant and non-grant accounts each month

o Collect all missing documentation for recording/reporting purposes

o Run suspense account reports, review to determine if cost transfers or labor adjustments are needed.

o Initiate cost transfers as per UVA guidelines and Office of Sponsored Program guidelines.

Labor Scheduling and Adjustments - 20%

o Assist Unit Administrator and Grants Manager with payroll costing allocations and payroll accounting adjustments.

Correspondence/Department Procurement Contact & Other- 5%

o Departmental contact for correspondence with Schools of Engineering, School of Medicine, internal service providers, and external vendors

o Communicate with vendors on purchasing transactions and troubleshoot orders, as needed.

o Assist BME staff with other tasks as needed.

Qualifications:

o Experience with Workday Finance is preferred, but not required.

o Must be highly organized and have excellent analytical and numerical ability, written, verbal, and interpersonal communication skills.

o A working knowledge of Microsoft Word, Excel, and Outlook is required.

o Knowledge of accounting, accounts payable, procurement, and reconciliation.

o Basic level knowledge of sponsored (grant) funding, and purchasing rules and guidelines

o Ability to research, analyze, balance, and/or reconcile financial data.

o Ability to handle multiple, competing, and simultaneous priorities effectively, and to independently research financial processing or process questions and provide appropriate direction and resolution.

To be considered for the Finance Associate candidates must have a High School Diploma. To be considered for Finance Generalist candidates must have a bachelor’s degree with at least two years of experience.

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

This position is based in Charlottesville, VA with the potential of a hybrid or telework environment, depending on the work being performed and the incumbent’s performance.

This position will remain open until filled. This is an Exempt level, benefited position. Anticipated Hiring Range: $50,000 - $67,000 commensurate with education and experience. The University will perform background checks on all new hires prior to employment. For questions about the position or the application process, please contact Richard Haverstrom, Senior Recruiter at rkh6j@virginia.edu.

Please apply through Workday , and search for "R0042569". Complete an application online and attach a cover letter and CV/resume all into the resume submission field, multiple documents can be submitted into this one field. Internal applicants must apply through their UVA Workday profile.

COVID Vaccination Requirement

The University of Virginia expects all current and new employees (UVA Health System and Academic), to be vaccinated against COVID-19.

If hired to work within the University Health System, you will be required to provide proof of vaccination or be willing to receive the vaccination. Employees may request a medical or religious exemption from vaccination.

If hired to work on the Academic side of the University, excluding the School of Medicine, School of Nursing, UPG, and the Health Systems Library, you will be required to provide proof of vaccination or be willing to submit to mandatory, weekly prevalence testing. Employees that are working 100% remotely will not be subject to weekly prevalence testing; however, if the employee works on UVA Grounds (including the Medical Center) even intermittently, then they are required to be tested for COVID-19 once per week on an indefinite basis and follow masking mandates.

NOTE: Some medical and safety-sensitive positions require vaccination and are not eligible for an exemption. For more information on how the vaccination and testing requirements will apply to you at your work location, see the UVA New Hire Vaccination Requirements webpage.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

COVID Vaccination Requirement and Guidelines

Please visitthe UVA COVID-19 Job Requirements and Guidelines webpageprior to applying for current information regarding vaccination requirementsandguidelines for employment at UVA.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

 

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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