Finance Operations Line Supervisor

Title: Finance Operations Line Supervisor

Agency: VCCS-Shared Services Center

Location: Botetourt - 023

FLSA: Exempt

Hiring Range: $77,000 - $87,000

Full Time or Part Time: Full Time

Additional Detail

Job Description:

Innovation allows an organization to make the most of every dollar spent.  At Virginia’s Community Colleges System (VCCS), our compelling mission, our ambitious strategic plan and our fiscal realities challenge us to ensure that community college resources are maximized for the priority of student success and credential completion.  

Nestled between the Blue Ridge and Appalachian Mountains, the VCCS Shared Services Center is centrally located to all 23 colleges in the VCCS, 43 miles from Blacksburg, VA, and a four-hour drive from Washington, D.C.  A vital part of the ever-growing Roanoke Valley, Daleville is a haven for tourists and residents alike.  Within an hour’s drive are the breathtaking Smith Mountain Lake, world-famous Appalachian Trail, and many other outdoor activities, including golfing, biking, and hiking.  The thriving Historic City Market in downtown Roanoke and the Daleville Town Center and Performance Pavilion also host farmers markets, community and cultural events, and festivals throughout the year.

The VCCS Shared Services Center is an innovation strategy to advance the priority of student success, reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale, and improve backroom process efficiency. This work allows the VCCS to better focus resources on the students – helping them start their educational journeys, persist, and succeed.

Provides leadership, direction, and supervision of a staff responsible for all aspects of the accounts payable process for the 23 VCCS colleges, System Office, and Shared Services Center. In addition, the Finance Operations Line Supervisor is responsible for:

• Ensuring Finance staff are complying with VCCS Shared Services Center policies, the Prompt Payment Act, and the Commonwealth Accounting Policies and Procedures (CAPP) manual
• Maintaining proper internal controls to ensure accuracy of financial records
• Ensuring Finance staff maintain vendor files in accordance with the Department of Accounts (DOA) and VCCS SSC policies, including identification and related requirements for 1099 vendors
• Maintaining open and responsive communication with customers
• Collaboratively working with SSC functional managers to ensure the colleges’ and System Office’s requirements are met
• Ensuring SSC staff reconciles Small Purchase Charge Cards (SPCC) on a monthly basis in accordance with VCCS SSC and CAPP manual policies
• Supporting compliance procedures associated with regulatory authorities (e.g. Auditor of Public Accounts, VCCS Internal Audit, and the Department of Accounts)
• Providing training to the colleges and System Office to educate necessary personnel on Finance policies and procedures
• Enforce compliance with internal controls

• Working knowledge of advanced bookkeeping practices and automated accounting software
• Knowledge of accounts payable functions and auditing of regular vendor payments, lease payments, and other contractual payments
• Knowledge of 1099 tax reporting
• Extensive knowledge and expertise in interactive accounting systems and interpreting accounting reports
• Knowledge of Finance internal control systems

• Extensive expertise in complex accounts payable transactions
• Demonstrated understanding and successful application of process improvement techniques
• Collaboratively work with SSC Operations Managers and other functional managers to ensure the college’s and System Office’s requirements are met.
• Energetic, resourceful, and self-directed
• Willingness to stay on the forefront of accounts payable best practices
• Expertise in MS Office products and demonstrated expertise to perform data analysis using Excel and/or MS Access

• Operationalize agency goals, objectives, and strategies
• Develop staff knowledge, skills, and abilities
• Exercise sound judgment, take initiative, handle multiple competing priorities, solve problems, and attend to detail while maintaining a big-picture perspective
• Build working relationships to solve problems and achieve common goals
• Provide exceptional customer service to internal and external customers in a professional manner and to transfer those attributes to staff
• Work effectively and collaboratively in a team environment with matrix reporting relationships and multiple customers
• Express thoughts clearly verbally, in writing, and through presentations
• Maintain confidentiality
• Use the computer hardware and software required for the job, including word processing, database, and spreadsheet applications
• Work effectively with a wide range of constituencies

• Multiple years of high-volume Accounts Payable and/or Travel & Experience or equivalent experience
• Extensive experience in effectively leading, supervising, and positively motivating a large staff
• Experience leading and delegating daily operational tasks to maximize efficiency and ensure deadlines are met in multiple service areas
• Experience using continuous improvement techniques
• Experience with internal controls as it relates to accounts payable and travel and expense
• Experience with a large, automated ERP system such as PeopleSoft, Oracle, or SAP
• Experience with a document management system
• Experience with Microsoft Outlook, Word, and Excel

• Experience in higher education and/or state government
• Experience working with PeopleSoft, including the instances used for this role:
  • VCCS: Administrative Information System (AIS)
  • Commonwealth of Virginia: Cardinal
• Administrative experience with a Travel & Expense System (e.g., Chrome River, Concur, etc.)
• Experience writing and updating policies and procedures
• Experience implementing automated system
• Knowledge of the CAPP Manual and the Commonwealth of Virginia Prompt Payments statutes
• Knowledge of the CAPP Manual Travel Regulations
• Working knowledge of eVA