Financial Operations & Decision Support Manager

Title: Financial Operations & Decision Support Manager

State Role Title: 19034

Hiring Range: commensurate based on experience

Pay Band: 5

Agency: Dept Behavioral Health/Develop

Location: Western State Hospital

Agency Website: https://dbhds.virginia.gov/facilities/wsh/

Recruitment Type: General Public - G

Job Duties

Western State Hospital is seeking a full time Financial Operations & Decision Support Manager who will manage, organize and direct, key functions of the Fiscal Department on behalf of Western State Hospital (WSH) and the Commonwealth Center for Children & Adolescents (CCCA). Key functions include budgeting, financial analysis and reporting, cost accounting, annual ARMICS review, internal and external audits, and data analytics. An accountant located at WSH reports to this position to help facilitate these key functions; assure compliance with applicable federal and state laws to include the Commonwealth Accounting Policy and Procedure (CAPP) manual. Position works closely with CFO for financial data requested by DBHDS Finance and communicates financial information to WSH, CCCA and DBHDS Executive management, department heads, managers, and supervisors as well as other stake holders as appropriate to support the shared services model between the Western State Hospital (WSH) and Commonwealth Center for Children & Adolescents (CCCA); coordinate and responds to internal and external audits, as well as 3rd party cost report audits and desk reviews; work with the Payroll Manager and Accounting Manager to assure compliance with the Agency Risk Management and Internal Control Standards (ARMICS) on an ongoing basis and coordinates the audit with the DBHDS Comptroller’s Office; report to the Chief Financial Officer; and ensure that the requirements of the performance planning and evaluation system are met, and evaluations are completed by established deadlines with proper documentation.

This position is eligible for:

- retirement with cash match
- paid time off
- health, vision, and dental insurance
- life insurance

Minimum Qualifications

- high school graduate or equivalent
- extensive governmental accounting, auditing experience and/or hospital accounting experience
- ability to effectively demonstrate and apply generally accepted accounting principles to a variety of accounting transactions and system processes and be able to respond appropriately to information and audit requests
- significant experience and knowledge of financial internal controls and ability to develop appropriate policy and procedure to ensure that systems are in place to safeguard facility assets
- budgeting experience and ability to prepare financial reports, analyze data and perform trend analysis and financial projections
- proficient with Excel and experience with data reporting tools
- must have, or the ability to obtain, thorough knowledge of the following areas; the Hospital’s billable revenue as well as WSH’s Teaching Hospital status to ensure maximum allowable reimbursement; the Medicare Cost Report for accurate and timely filing; State budgeting processes and fund accounting
- excellent communication skills, both written and verbal as well as the ability to effectively work with a diverse group of employees.

Additional Considerations

- graduate from college with a bachelor’s degree in accounting or related field
- MBA, CPA, or equivalent
- supervisory experience of accounting staff and other fiscal support staff with extensive experience
- significant knowledge of statewide accounting systems, governmental accounting and hospital accounting
- knowledge of hospital operations, including the revenue cycle
- bilingual
- veteran

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Commonwealth’s Alternate Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800-552-5019.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact Human Resources at (540-332-8300) for assistance. Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. EEO/AA/TTY.

Western State Hospital is an Equal Opportunity Employer. Employment opportunities are open to all regardless of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability.


DBHDS is a healthcare organization and must comply with the federal CMS Omnibus COVID-19 Health Care staff Vaccination Regulation which requires all employees to be vaccinated or receive an exemption. Upon acceptance of a job offer, new recruits will be asked to disclose their vaccination status (and for those fully vaccinated, proof of vaccination) during the pre-employment process. New staff who are not vaccinated for any reason or choose not to disclose their vaccination status, will need to request a medical or religious accommodation. If you have questions, please contact the Office of Human Resources.

Contact Information

Name: Samantha Leep

Phone: 540-332-8306

Email: samantha.leep@dbhds.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.