Financial Specialist, SOM, Internal Medicine, Cardiology

Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU’s sponsored research, the School of Medicine is internationally recognized for patient care and education. All full-time university staff are eligible for our generous benefits package that includes choices for health, vision, and dental coverage, life-insurance, short and long-term disability coverage, retirement planning, tax-deferred annuity and cash match programs, flexible spending accounts, tuition benefits, significant paid-time off, 12 paid holidays, and more. Explore our benefits further here: https://hr.vcu.edu/current-employees/benefits/university-and-academic-professional-benefits/

Position Summary:
The Department of Internal Medicine, Division of Cardiology is searching for an administrative professional for the position of Financial Specialist. As a member of the Division of Cardiology and Pauley Heart Center’s administrative team, the selected candidate will be collaborating with faculty, study teams, and the research admin team. The position will provide fiscal and administrative support through procurement, financial transactions, fixed asset management, and invoice reconciliations.

The position presents an opportunity for career growth in the field of research finance and administration for those presenting a willingness and ability to work collaboratively with a diverse group of faculty and staff in a fast-paced environment.

Core Responsibilities:

Accounting & Fiscal Functions (40%):
-Promptly and accurately process financial transactions.
-Monitor appropriate spending of Cardiology funds, maintain awareness of programmatic issues, and escalate any potential problem areas.
-Maintains current knowledge of state, University and School policies, and applies these policies accurately to all fiscal transactions, maintaining proper documentation for audit trail.
-Produce accurate and timely reports for leadership.
-Processing research clinical trial invoices and making sure payments are correct.

Procurement Services (20%):
-Manage purchasing activities for the Division and processing invoices generated for researchoperation while adhering to -University Procurement Services’ policies and procedures.
-Follow up as needed to ensure timely requisition receiving and payment of invoices.
-Responsible for timely review and sign-off of purchase card transactions as a card holder in the Department using the Bank of America Works website.
-Process research study patient payments.

Travel and Reimbursement (20%):
-Create travel pre-authorizations and reimbursement requests in Chrome River within established state, university and institute travel policies and procedures.
-Provide training to faculty and staff with travel guidelines and funding for travel.
-Maintain current knowledge of state, University and Department policies and procedures and apply these accurately to all transactions

Administrative Duties (20%)
-Serve as the fixed asset custodian and maintain records for the Division of Cardiology and Pauley Heart Center
-Engage in the ARMICS (internal control) process on behalf of the Division of Cardiology
-Facilitate processing volunteers and visiting scholars in the hospital and within VCU labs.
-Function as an enthusiastic, positive member of the team, with a strong focus on customer service and meeting the needs of stakeholders.
-Develop effective working relationships with units internal and external to the Division of Cardiology and Pauley Heart Center
-Submit ticket requests for all security clearance on all buildings for new employees, volunteers, and visiting physician scholars.

Minimum Hiring Standards:
Bachelor's degree and 1 to 3 years in administrative support role preferably with financial experience or equivalent combination of education, training, and experience
Working knowledge of Microsoft Office Suite (i.e. Word, Excel, PowerPoint)
Demonstrated ability to prioritize and manage a variety of projects and to problem solve as needed.
Ability to work successfully as part of a team and a desire to grow and learn within the role.
Experience working in and fostering a diverse and inclusive work environment or the commitment to do so as an employee at VCU.

Preferred Qualifications:
Demonstrated ability to accurately execute financial transactions and review data.
Experience supporting research grant finances.
Experience with accounts payable, corporate purchasing cards, and travel reimbursements.
Experience using VCU systems including Banner, OnCore, Realsource, and the Research Billing Portal
Possess excellent oral and written communication skills.

Additional Information:

Title Details: Financial Specialist, Department of Internal Medicine - Division of Cardiology
University Title: Financial Specialist
University Code: FS 1-3 (18211N-18213N)
University Job Family: Financial Services

Typical Schedule: Monday - Friday, 40 hours per week. This position is in-person at the MCV Campus - West Hospital (Richmond, VA). The position is eligible for a limited hybrid work schedule once training is complete and approved by the supervisor of this role.

Position will remain open until a candidate is selected.

Virginia Commonwealth University is an equal opportunity, affirmative action university providing access to education and employment without regard to race, color, religion, national origin, age, sex, political affiliation, veteran status, genetic information, sexual orientation, gender identity, gender expression, or disability.

Please note that if you are employed as a university employee working in any of the health system's facilities, you will need to follow VCU Health System policies, which will include but will not be limited to, vaccination requirements.

The School of Medicine continuously strives for our workplace and learning environment to reflect the demographic and social milieu of the communities we serve. All qualified applicants are encouraged to apply.