Fiscal Administrator

Fiscal Administrator, School of Medicine, Department of Internal Medicine, Pulmonary Division

Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU’s sponsored research, the School of Medicine is internationally recognized for patient care and education. VCU School of Medicine comprises 18 clinical departments, eight basic health science departments, and 11 affiliated institutes and centers, and provides preeminent education to physicians and scientists in order to improve the quality of healthcare for humanity. All full-time university staff are eligible for our generous benefits package that includes choices for health, vision, and dental coverage, life-insurance, short and long-term disability coverage, retirement planning, tax-deferred annuity and cash match programs, flexible spending accounts, tuition benefits, significant paid-time off,12 paid holidays, and more. Explore our benefits further here: https://hr.vcu.edu/current-employees/benefits/university-and-academic-professional-benefits/ .

Position Summary

Assist in all fiscal areas of the Division including budget, financial and contractual needs, and sponsored programs. Reconcile accounts (VCU, MCVP, MCVF), maintain accounting records, process travel, manage fixed assets, and handle other duties as needed. Must possess superior administrative and organizational skills with an ability to prioritize and be flexible when urgent situations arise and have excellent Microsoft Office skills, specifically in Excel, Word and PowerPoint. This includes responsibility for Clinical Trial Administrative Oversight,Fiscal Account Maintenance , Purchasing, and Office/other related Responsibilities.

Required Duties: Include and are not limited the following:

- Maintain a high-level knowledge in areas related to research finance, procurement,
travel, reimbursements, Banner finance, and other appropriate fiscal areas
- Oversee fiscal maintenance of clinical/industry trials
- Collaborate with clinical trial coordinators on study budgeting, purchasing, accounts payable and re-budgeting
- Develop payment tracking and expense reports for studies
- Develop payment tracking and expense reports for studies
- Manage, monitor, reconcile, and maintain operating and MCVF accounts
- Verify and reconcile all assigned Banner accounts on a monthly basis and distribute divisional reports to Principle Investigators and Division Administrator to review
- Prepare financial reports and analyses with extreme accuracy
- Reconcile external reports to internal records and investigate variances
- Follow up with responses from General Accounting to ensure that appropriate adjustments are made to departmental accounting records
- Prepare budget allocations, list of committed expenses and any documents needed to resolve discrepancies that will interfere with accurate closeout
- Manage purchasing activities of Division including communicating with internal and external vendors/partners, processing invoices, and purchasing goods/services for Division
- Lead electronic Pcard reconciliation process
- Serve as backup timekeeper for Division
- Maintain fixed asset records for Division, serving as fixed asset contact
- Serve as Banner proxy for Division

Required Education and Experience

- Bachelor’s degree, or equivalent experience, training, and education.
- 1-3 years relevant experience
- Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so as a staff member at VCU

Preferred Qualifications:
Prior experience with Banner
Previous knowledge of University processes

Physical and Cognitive Requirements


Light lifting (less than 20 lb), fast pace, multiple stimulation, intense customer interaction, frequent change, memory, reasoning, hearing, reading, analyzing, logic, and verbal and written communication

Additional Information:

Position #: 558050

ORP Eligible: - No
Hours / weeks - 40 hours weekly
Days /hours - Monday - Friday, Generally 8:00 am - 5:00 pm

A fingerprint background check is required

This is a restricted position with no set end date and continued employment is dependent upon project needs, availability of funds, and performance

P osition will remain open until a candidate is selected.

Title Details:
University Code: 18211- 18213
University Title: Financial Specialist
University Job Family Financial Services

The School of Medicine continuously strives for our workplace and learning environment to reflect the demographic and social milieu of the communities we serve. All qualified applicants are encouraged to apply.

Virginia Commonwealth University is an equal opportunity, affirmative action university providing access to education and employment without regard to race, color, religion, national origin, age, sex, political affiliation, veteran status, genetic information, sexual orientation, gender identity, gender expression, or disability.