Fiscal Techncian
Fiscal Techncian
Title: Fiscal Techncian
Agency: Mountain Gateway Community College
Location: Alleghany - 005
FLSA: Nonexempt
Hiring Range: $45,739 to $47,000
Full Time or Part Time: Full Time
Job Description:
Mountain Gateway Community College (MGCC) is a two-year public institution of higher education and one of 23 community colleges in Virginia. The college is supported by the Commonwealth of Virginia; the counties of Alleghany, Bath, Botetourt (northern portion) and Rockbridge; the cities of Buena Vista, Covington, and Lexington; and the town of Clifton Forge. MGCC provides opportunities for the extension of knowledge, skills and personal enrichment in an environment that maintains high academic standards and respect for each individual. The college strives to keep programs and services financially and geographically accessible for all students. Credit and non-credit courses are offered to meet life-long learning needs. On-site and distance learning options incorporate up-to-date technologies.
The Fiscal Technician provides quality service to internal and external customers.
The following responsibilities includes:
Revenue Collections: Process all manual (cash, check and credit cards at window and EDI quick posts) and web payments timely and accurately to SIS. Ensure revenue refunds are processed within the required timeframes in SIS. Assist with cleaning up refund exceptions in a timely manner. Alert AR staff to corp payments as collected. Handle all Rockbridge Regional Center transactions in a timely manner. Work with CEWS to process deposits and reconciliations in the WES system. Ensure all WES transactions are correctly posted in SIS. Backup to prepare deposits for transmittal to the bank, making certain the College is in strict compliance at all times with Commonwealth Accounting Policies and Procedures (CAPP Manual) for accounts receivable
Maintain and Track Debt Set off Activity and Collections Agency Activity: Process all manual (cash, check and credit cards at window and EDI quick posts) and web payments timely and accurately to SIS. Ensure revenue refunds are processed within the required timeframes in SIS. Assist with cleaning up refund exceptions in a timely manner. Alert AR staff to corp payments as collected. Handle all Rockbridge Regional Center transactions in a timely manner. Work with CEWS to process deposits and reconciliations in the WES system. Ensure all WES transactions are correctly posted in SIS. Backup to prepare deposits for transmittal to the bank, making certain the College is in strict compliance at all times with Commonwealth Accounting Policies and Procedures (CAPP Manual) for accounts receivable.
Business Office Support Functions: Perform various business office support functions (i.e. bank reconciliations and billings). Serve as the primary employee for keying ATVs, deposits and Voucher Form Requests. Balance change box monthly. Run reports in a timely manner. Process all Business Office incoming mail: stamp, sort and forward to appropriate employee. Assist HR Director with labels, mailings and other miscellaneous correspondence.
Maintain Contracts: Responsible for filing and tracking all MGCC contracts. This involves monitoring contract renewals, sending third parties the necessary paperwork, gaining appropriate signatures and alerting appropriate staff that contracts are up to date. Verify and maintain senior citizen agreements. Post appropriate waivers to senior citizen accounts.
Vending Contract Liaison: Issue refunds to students when appropriate, ensure the vending change fund is replenished as necessary. Contact vendor to report equipment problems and track all reports/resolutions. Send the report to the Business Manager monthly for review. Check machines monthly for expired products and/or any other equipment issues.
Process Financial Aid Backup: Serve as backup for disbursing financial aid in compliance with regulations. Prepare monthly AIS/SIS/G5 reconciliations
Minimum Qualifications:Mountain Gateway Community College (MGCC) is a two-year public institution of higher education and one of 23 community colleges in Virginia. The college is supported by the Commonwealth of Virginia; the counties of Alleghany, Bath, Botetourt (northern portion) and Rockbridge; the cities of Buena Vista, Covington, and Lexington; and the town of Clifton Forge. MGCC provides opportunities for the extension of knowledge, skills and personal enrichment in an environment that maintains high academic standards and respect for each individual. The college strives to keep programs and services financially and geographically accessible for all students. Credit and non-credit courses are offered to meet life-long learning needs. On-site and distance learning options incorporate up-to-date technologies.
The Fiscal Technician provides quality service to internal and external customers.
The following responsibilities includes:
Revenue Collections: Process all manual (cash, check and credit cards at window and EDI quick posts) and web payments timely and accurately to SIS. Ensure revenue refunds are processed within the required timeframes in SIS. Assist with cleaning up refund exceptions in a timely manner. Alert AR staff to corp payments as collected. Handle all Rockbridge Regional Center transactions in a timely manner. Work with CEWS to process deposits and reconciliations in the WES system. Ensure all WES transactions are correctly posted in SIS. Backup to prepare deposits for transmittal to the bank, making certain the College is in strict compliance at all times with Commonwealth Accounting Policies and Procedures (CAPP Manual) for accounts receivable
Maintain and Track Debt Set off Activity and Collections Agency Activity: Process all manual (cash, check and credit cards at window and EDI quick posts) and web payments timely and accurately to SIS. Ensure revenue refunds are processed within the required timeframes in SIS. Assist with cleaning up refund exceptions in a timely manner. Alert AR staff to corp payments as collected. Handle all Rockbridge Regional Center transactions in a timely manner. Work with CEWS to process deposits and reconciliations in the WES system. Ensure all WES transactions are correctly posted in SIS. Backup to prepare deposits for transmittal to the bank, making certain the College is in strict compliance at all times with Commonwealth Accounting Policies and Procedures (CAPP Manual) for accounts receivable.
Business Office Support Functions: Perform various business office support functions (i.e. bank reconciliations and billings). Serve as the primary employee for keying ATVs, deposits and Voucher Form Requests. Balance change box monthly. Run reports in a timely manner. Process all Business Office incoming mail: stamp, sort and forward to appropriate employee. Assist HR Director with labels, mailings and other miscellaneous correspondence.
Maintain Contracts: Responsible for filing and tracking all MGCC contracts. This involves monitoring contract renewals, sending third parties the necessary paperwork, gaining appropriate signatures and alerting appropriate staff that contracts are up to date. Verify and maintain senior citizen agreements. Post appropriate waivers to senior citizen accounts.
Vending Contract Liaison: Issue refunds to students when appropriate, ensure the vending change fund is replenished as necessary. Contact vendor to report equipment problems and track all reports/resolutions. Send the report to the Business Manager monthly for review. Check machines monthly for expired products and/or any other equipment issues.
Process Financial Aid Backup: Serve as backup for disbursing financial aid in compliance with regulations. Prepare monthly AIS/SIS/G5 reconciliations
Skill in using mathematics to solve problems.
Ability to add, subtract, multiply, and divide quickly and accurately.
Competent in Word, Excel, Outlook; Basic Internet Skills
Effective communication skills
Effective time management skills – ability to multitask.
Skill in the operation of office equipment.
Knowledge of generally accepted accounting principles and procedures.
Additional Considerations:Additional Consideration: Knowledge of CAPP Policies and Procedures.
Experience in preparing and maintaining records, files and reports.
Experience in preparing and maintaining records, files and reports.
Knowledge of accounting procedures and computer programs and software
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
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