Fiscal Technician-Part Time

Title: Fiscal Technician-Part Time

Hiring Range: $20.20-$32.83 per hr

Agency: VA Dept of Transportation

Location: NOVA District Office

Agency Website: https://www.virginiadot.org/jobs/default.asp

Recruitment Type: General Public - G

Job Duties

This is a part-time position, averaging around 29 hours per week, M-F between daytime business hours, with no State/ Medical benefits.
This position will support the Local Assistance Program department with duties including:
date stamp invoices as received; log and distribute invoices for review and approval; perform data entry for project vouchers; assist with financial monitoring and preparation of reports; assist with LAP administrative support.

Provide financial support including calculating, researching, validating and data input for transactions such as.

Accounts Payable – Demonstrate knowledge and understanding of agency accounts payable policies and procedures to include the Virginia Prompt Payment Act. Receive, verify and reconcile invoices to Cardinal receiver performing data entry. Review charges and distributions for appropriateness and accuracy. Ensure documentation has appropriate signatures, approvals, and all required SWAM documentation.

Accounts Receivable – Demonstrate knowledge and understanding of agency accounts receivables policies and procedures. Receive, review and perform data entry accounts receivable documentation. Ensure documentation has appropriate supervisory signatures and approvals. Interact with originating location to research and resolve discrepancies. Prepare financial report, interpret nVIsion reports and run queries.

Inventory Data Processing – Demonstrate knowledge and understanding of Agency Inventory policies and procedures. Perform data entry of receipts and issues for department inventory into IMS and Cardinal. Verify daily transaction and documentation from previous day against the IMS daily activity register to confirm accuracy and completeness of transactions. Perform data entry of physical counts for locations according to guidelines. Ensure documentation has appropriate signatures and approvals. Interact with originating location to research and resolve discrepancies.
Review charges and distributions for appropriateness and accuracy. Ensure documentation has appropriate signatures and approvals. Research and resolve discrepancies. Prepare financial reports, interpret automated reports and run queries.

May assist with clerical duties to support the Local Assistance Program – i.e.: run reports, provide data as needed.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

We have Shared Values and a Code of Ethics: Your success in our organization depends upon modeling these values, therefore please access the following link: http://www.virginiadot.org/about/missionandvalues.asp to review them and, if in agreement, we welcome you to apply.

Minimum Qualifications

Knowledge of basic accounting and business principles sufficient to monitor and analyze data.

Knowledge of office and program support activities.

Experience performing data entry into automated financial systems.

Ability to communicate effectively orally and in writing with internal and external customers and to work independently or as a team member.

Experience interpreting and applying basic policy, procedures and implement procedural and transactional changes.

Experience preparing financial reports and running queries.

Experience with file management to include purging and disposing of files in accordance with records retention guidelines and schedules.
Skill in performing math calculations.

Skill in use of computers and software applications to include automated inventory software and Microsoft Office programs.

Demonstrated flexibility and excellent organizational skills with ability to prioritize work.

Valid Driver’s license.

Preferred Qualifications:

Knowledge and experience processing accounts payable and accounts receivable.

Knowledge and experience performing account reconciliations.

Experience interpreting and applying policies and procedures.

Ability to work independently.

Experience performing data entry.

High school diploma or GED preferred; equivalent experience or training may substitute for education.

Special Instructions: 

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Valid Driver’s License. Fingerprint based background check, references, work history, and DMV records check will be conducted.

All employees are required to work in emergency situations, to include weekends, holidays, and after normal business hours; assignments may vary based on business needs.

Contact Information:

Name: Danielle Rayner

Phone: 703-259-2378

Email: danielle.rayner@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.