VCU Facilities Management is seeking to hire an FMD Administrative Assistant.
Among the responsibilities are:
Individual will serve as department receptionist (backup), answering multiple lines promptly, handling all mail pick-up and deliveries
Requires access to RealSource and Banner Finance for creating purchase orders and receiving invoices; therefore, successful completion of the required training will be needed
Will assist, create, and handle mass mailings, order supplies, maintain office equipment, and maintain files for the office
Responsible for conference room calendar and will be the back up scheduler for the Associate Vice President for FMD and the Director of Staff Operations
Prepare equipment for conference room meetings when requested
Provide great customer service when visitors enter the suite and also incoming/outgoing phone calls
Deliver documents throughout the VCU campus
May sometimes be called to fill in and assist other departments within Facilities Management and Administration when needed
Assistance in organizing events that may require reserving space, coordinating IT support, and catering
Minimum Hiring Standards
Must have excellent communication skills, typing, and filing skills
Experience using Microsoft Word and Excel
Experience using an email system; preferably Google Mail
Ability to operate general office equipment
Must be able to work under pressure or fast paced at times
Able to meet deadlines when necessary
Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so as a staff member at VCU
Days/Hours: M-F, schedule between 8am-5pm
Closing Date: February 10, 2023
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
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