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Graduate Coordinator

Administrative / Clerical, Other

Blacksburg

Graduate Coordinator

  • 522966
  • Blacksburg, Virginia, United States
  • Management
  • Administrative / Clerical
  • Other
  • Staff
  • Virginia Tech University

Job Description

Provides administrative support in a team environment for the Department of Management; principal administrative support to the Ph.D. Program Director; primary point of contact for graduate and undergraduate student hiring and supervision for the department.

Works with the Department Head, faculty, administrative staff, and graduate students in performing the operations of the Management department and Ph.D. Program. Graduate programs support includes administration of Ph.D. admissions and academic progress; support for the Ph.D. Program Director, students, and Graduate Studies Committee; administration of graduate contract, tuition, awards, and curriculum processes; maintenance of graduate program records; and navigation of Graduate School policies and procedures.

General support encompasses coordination of faculty activities, travel, and reimbursement; departmental event planning; administrative liaison to curriculum, hiring, and other committees as needed; support for fiscal operations of the department; drafting, proofreading, and editing documents; occasional data analysis and reporting; and records management.

Student hiring support encompasses hiring graduate assistants for department and faculty support; recruiting, hiring, and wage approvals for undergraduate student employees; and management of a team of undergraduate office assistants.

Required Qualifications

Previous experience providing administrative support in an academic or professional office environment; experience with computer software applications for word processing, spreadsheets, and email; strong organizational skills; ability to work independently while functioning as a team member; strong interpersonal and communication skills; experience managing confidential files and materials; demonstrated ability to work effectively with multiple deadlines while maintaining attention to detail; strong competency in writing, grammar, composition, and proofreading.

Preferred Qualifications

Experience with computer systems and programs such as, PageUp, Banner, Canvas, HokieMart and University Purchasing systems; demonstrated knowledge of University operating procedures and graduate program functions.

Pay Band

3

Appointment Type

Regular

Salary Information

Commensurate with Experience

Review Date

1/23/2023

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Jamie McElfresh at jamie70@vt.edu during regular business hours at least 10 business days prior to the event.

 

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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