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Grants Administrator - Post Award

Administrative / Clerical, Business / Accounting / Finance, Research / Scientific


Grants Administrator - Post Award

  • 524223
  • Virginia, United States
  • Blacksburg, Virginia, United States
  • Dean of Science
  • Administrative / Clerical
  • Business / Accounting / Finance
  • Research / Scientific
  • Staff
  • Virginia Tech University

Job Description

The College of Science is currently recruiting for the position of Grants Administrator - Post Award to serve the established and growing research needs of the college. The Grants Administrator advises and assists faculty and staff in award administration and ensures compliance with university and sponsor policies, procedures, and requirements. The position will partner with Principal Investigators, departmental contacts, funded sponsors, and the Office of Sponsored Programs in the effective administration of grants, contracts, and cooperative agreements.

This position will report to the Associate Dean for Research in the College of Science.  Teleworking and remote options are available.  

Responsibilities for this new position will include:

Coordinating with PIs and Co-PIs on large center-type grants to ensure expenditure compliance with programmatic goals and spending rates.

Preparing financial and other regulatory reports accurately and timely in accordance with sponsor requirements.

Developing financial and annual reports for the College on funding performance related to Departments, PIs, and Research Areas.

Submitting reports to assigned sponsors in accordance with award terms and conditions; use of various online sponsor systems may be required; uploading and updating of reporting requirements to appropriate departmental or university systems.

Providing professional administrative management of complex billing and reporting activities on sponsored grants, contracts, and cooperative agreements. Input on renewal efforts is integral to this management, especially as budgets are developed.

Assisting PIs in spending forecasting by modeling funding scenarios to provide guidance on hiring and purchasing, as well as to ensure grants are spent down at the required rates. The coordinator will ensure that effort on funded projects is allocated appropriately.

Creating and supporting a customer-service oriented atmosphere to assist PIs in conducting their research and in interpreting rules and regulations.

Act as a liaison between PIs and the Office of Sponsored Programs post-award team.

A successful Grants Administrator:

Is an effective communicator. Professional written communication is crucial in the daily responsibilities of this position. Meetings will be held in a combination of forms including in person, hybrid and zoom. Strong verbal communication skills will ensure that the goals of the position are met while effectively working with various levels of stakeholders internal and external to the university.

Understands and re-enforces compliance in a professional manner. College stakeholders will look to this role for guidance and support in their research. The college is growing, so the experience level of the faculty will vary by projects. Building relationships will be key to the success of this position.

Is able to manage, interpret and summarize data. In the Virginia Tech College of Science, we discover, create, inspire, and inform. We teach. We learn. We explore, advance, and use science to promote healthy living, strong communities, and a sustainable planet. Data is at the core of our approach to research and to this position.

Recognizes the need for collaboration, consistency and the importance of deadlines. This position supports the many researchers of the college and ensures that the research efforts move forward effectively and efficiently.

Reinforces the importance of diversity and inclusion. The College of Science values and seeks to advance diversity, equity and inclusion through our vision, mission, and core values. The work of the Post-Award Coordinator will be integral to this advancement.

Is energized by a dynamic environment. This position is new and will work with multiple stakeholders at both the college and university level. Staying informed of the changing regulatory landscape of federal agencies is crucial to this position.

Required Qualifications

- Bachelor's degree and/or significant relevant work experience.
- Familiarity with accounting practices and/or budgeting.
- Demonstrated experience and/or college coursework with emphasis on accounting, finance, or government/business regulations and administration.
- Demonstrated experience with federal and nonfederal grants and/or contract regulations

Preferred Qualifications

- Knowledge of university administrative and/or accounting practices and procedures.
- Research administration and/or project management experience preferably in an academic or research setting.
- Relevant research administration certification such as CRA (Certified Research Administrator) or CFRA (Certified Financial Research Administrator)

Materials Submission

Please submit a resume, cover letter and a list of three professional references with their preferred contact information. 

Pay Band


Appointment Type


Salary Information

Commensurate with experience

Review Date

Monday, January 30th 

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Roslyn Garrison at roslyng@vt.edu during regular business hours at least 10 business days prior to the event.


Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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