Grants and Contracts Administrator (Remote Candidates Considered)

Grant and Contracts Administrator performs pre-award and a combination of grants and contracts job duties in response to specific proposal guidelines or terms and conditions for the School of Engineering and Applied Science at the University of Virginia.. They manage the submission process for grant proposals and work closely with faculty, staff, and other stakeholders in the proposal process. In certain circumstances, Grants and Contracts Administrator may assume a range of other duties on behalf of their organization, however they are distinguished by their specialty knowledge of the grants process, and their participation in the proposals for grant funding for the unit.

Job Description:

• Prepare and manage numerous proposal submissions, including filling out forms, preparing letters, uploading proposal documents into sponsor portals, mailing proposal hardcopies, and interpreting guidelines for the Principal Investigator.
• Assist with the preparation of budgets, budget justifications, revisions, monitoring, identifying budget resources, and authorizing grants and contract accounting.
• Provide information on policy and procedure interpretation, new regulations, and new processes to faculty, staff, and external sponsors.
• In addition to the above job responsibilities, other duties may be assigned.
• Facilitate coordination between department, school, and central offices with budget revision, award execution, award setup, and subaward establishment.
• Assist PIs with proposal submission to award setup process, such as just-in-time requests, budget revision/allocations.

Preferred Qualifications:

• Knowledge of Grants and Contracts systems including but not limited to: Oracle, Workday, Fastlane/Research.gov, ERA Commons, NIH Assist, Grants.gov and Workspace, Proposal Central, and Huron Research Suite.
• Strong verbal and written communications skills
• Candidates with Certified Research Administrator certificates are strongly encouraged to apply.
• Attention to detail and the ability to manager competing priorities.

Minimum Requirements

Education: Bachelor's degree or equivalent
Experience: At least three years of grant and contract experience. Two additional years of experience may be accepted in lieu of degree.

This position will remain open until filled. This is an Exempt level, benefited position. This position will not sponsor applicants for work visas. The University will perform background checks on all new hires prior to employment.For questions about the position or the application process, please contact Daniel Strong, Senior Recruiter at das6zb@virginia.edu

Remote candidate resumes will be accepted and considered.

How to Apply:

Applications that do not contain all of the required documents will not receive full consideration, please note that multiple documents can be uploaded in the box.

Process for External Applicants: Please apply through Workday , and search for ‘ R000XXXX' . Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address).

Process for Internal UVA Applicants: Please apply through your Workday Home page, search “Find Jobs,” and search for ‘ R000XXXX .’ Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address).

MINIMUM REQUIREMENTS

Education: Bachelor's degree
Experience: At least three years of grant and contract experience. Four additional years of experience may be accepted in lieu of degree.
Licensure: Certified Research Administrator (CRA) certification is preferred.

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

COVID Vaccination Requirement and Guidelines

Please visitthe UVA COVID-19 Job Requirements and Guidelines webpageprior to applying for current information regarding vaccination requirementsandguidelines for employment at UVA.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.