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Grants and Contracts Administrator/Senior Grants and Contracts Administrator | Biocomplexity Institute (Remote Eligible)


Grants and Contracts Administrator/Senior Grants and Contracts Administrator | Biocomplexity Institute (Remote Eligible)

  • R0043391
  • Charlottesville, Virginia, United States
  • Research
  • The University of Virginia
About Us.

The Biocomplexity Institute (BI) integrates scientific research - from genetic sequencing to policy analysis - to tackle the complex task of understanding massively interacting systems and predict solutions to issues impacting human health, well-being, and habitat. We collaborate across many disciplines to discover connections between health, information networks, security, and infrastructure. The foundation of our methodology lies in information biology - the synthesis of mathematics, computation, informatics, and biology. We approach complex problem solving by assembling teams of experts in a variety of fields to work together to create solutions that challenge the very fields in which the teams operate.

To learn more visit: https://biocomplexity.virginia.edu

The Role.

We are looking for a Grants and Contracts Administrator or a Senior Grants and Contracts Administrator to join our dynamic Research Operations team, the administrative division of BI.

This role is available for in-person, hybrid, or remote work.

Focused on pre-award administration, this role contributes to the daily operations of the Institute’s Grants and Contracts team by supporting our multi-million dollar grant funded research portfolio and managing different program elements for research support. Working closely with the faculty, the administrator is responsible for good stewardship over the Institute’s research funding as well as providing high-quality customer service to all internal and external partners.

The role will be varied and challenging, including tasks such as:
  • Analyzing and interpreting agency requests for proposals to determine eligibility requirements and submission guidelines.
  • Advising faculty in the preparation and submission of proposals to a variety of sponsors in accordance with funding agency policies and the fiscal soundness of grant-supported centers.
  • Reviewing all known contract requirements noted at the proposal stage and secure additional university approvals from appropriate departments when necessary.
  • Interacting with Principal Investigator(s) in preparation of the grant proposals.
  • Developing accurate and justifiable proposal budgets with Principal Investigator(s).
  • Administering all components of the grant proposal ensuring it follows University, State and Sponsor guidelines.
  • Obtaining all required internal institutional documentation supporting each grant proposal.
  • Securing subcontract documents and commitments of all involved parties. Assisting Principal Investigator(s) and research staff with submission of just in time requests, progress/final reports, and non-funded agreements.
  • Maintaining complete and accurate file information.
  • Other duties and special projects as assigned.


For the Grants and Contracts Administrator role:
  • Bachelor’s degree with at least three years of grant and contract experience. Four additional years of experience may be accepted in lieu of a degree.
  • Certified Research Administrator (CRA) certification is preferred.

For the Senior Grants and Contracts Administrator role:
  • Bachelor’s degree and at least five years of relevant experience in grant and contract administration experience.
  • Four additional years of grants and contracts experience will be considered in lieu of a degree.
  • Certified Research Administrator (CRA) certification is preferred.

For both roles:
  • High level of professional judgment with strong work and the ability to prioritize.
  • Flexibility with activities that may have competing deadlines.
  • Effective communication on all levels of personnel both within and outside of the University.
  • Collaborative work ethic and comfort in a team science environment.
  • Demonstrated agility in learning new skills and adaption to change.
  • Ability to interpret complex guidelines, provide specialized grants and contract advice, and align the program with federal, state and University policies and regulations.
  • Experience working with federal sponsors including NSF and/or NIH is ideal.
  • Experience on large proposals with multi-PI, multi-institute proposals or consortiums is highly valued.
  • Experience with financial and/or post award matters or experience working with complex federal sponsors such as DoD, DARPA, DOE and unique industry sponsors is also valued.


Time Off: In addition to 11-15 paid holidays depending on the calendar year, the flexible University Leave program offers employees 22-30 days per year depending on years of service. UVA employees also receive the additional benefit of 16 hours of paid leave per year for public service to contribute to the community.

Parental Leave & Care : The Paid Parental Leave policy offers eight weeks of paid leave to employees who have been employed by UVA for 12 consecutive months. UVA also offers access to a backup care program for child and eldercare.

Pay : UVA provides market-based compensation that recognizes competitive starting pay, merit increases, promotional opportunities, rewards, and recognition.

Recognition : Our culture encourages care and recognition for one another. We aim to measure, improve, reward, and celebrate individuals and team performance.

Health : Our health plan options are designed to support a healthy lifestyle for you and your family. Multiple choices allow you to assess your medical needs and choose the best plan while achieving a balance of low premiums and maximum flexibility for health, vision, and dental.

Wellness : UVA cares about your good health. Our programs encompass tools to help you emotionally, physically, and financially.

Career Development : Our culture of lifelong learning promotes an education benefits program that provides tuition toward your next degree, academic certificate program, or relevant professional development expenses. We will support you in your current role and foster development throughout your lifelong career.

Retirement : Choose from excellent options as we partner to invest in your future. VRS offers a defined benefit + defined contribution plan, with UVA matching up to 3.5% for the Hybrid plan. Or choose ORP, a defined contribution plan based on tax-deferred accumulations. You contribute 5%, UVA contributes 8.9%

To Apply.

Please apply through Workday by searching “ Grants and Contracts Administrator | Biocomplexity Institute .” Internal applicants must apply through their UVA Workday profile by searching ‘Find Jobs.’ Complete an application online with the following:
  • Resume/CV
  • Cover Letter, optional but strongly preferred

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

This position will remain open until filled. This is an Exempt level, benefited position. This position will not sponsor applicants for work visas. All roles within the institute are restricted positions and are dependent upon project need, availability of funding, and performance. The University will perform background checks on all new hires prior to employment. For questions about application process, please contact Daniel Strong, Senior Recruiter at das6zb@virginia.edu


Education: Bachelor's degree
Experience: At least three years of grant and contract experience. Four additional years of experience may be accepted in lieu of degree.
Licensure: Certified Research Administrator (CRA) certification is preferred.


This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

COVID Vaccination Requirement and Guidelines

Please visitthe UVA COVID-19 Job Requirements and Guidelines webpageprior to applying for current information regarding vaccination requirementsandguidelines for employment at UVA.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.


Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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