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Grants and Contracts Specialist (remote eligible)


Grants and Contracts Specialist (remote eligible)

  • R0041209
  • Charlottesville, Virginia, United States
  • Research
  • The University of Virginia
The Department of Public Health Sciences at the University of Virginia School of Medicine is seeking a Grants and Contracts Specialist to join our team of experienced professionals. Join the department during a period of exciting growth, through an opportunity that allows you to gain critical experience in a high demand field, as we build world class research infrastructure. This position offers the opportunity to work in partnership with faculty as they engage their research programs and navigate a complex landscape of sponsored funding, seeking to understand and interpret sponsor priorities, requirements, and accountability mechanisms. Successful candidates will be prepared to take on the responsibility of processing funding proposals or award amendments, financial management and post award responsibilities, and serve as the primary contact for internal and external stakeholders. Public Health Sciences is committed to equity and inclusion - we believe diversity is our strength and seek candidates who will contribute to inclusive excellence in our community and workplace.

**This position is approved to be considered for remote work.

Pre-Award Administration
  • Manage submission of grant proposals
  • Work with faculty to develop budgets in accordance with sponsor and University policies.
  • Review research and sponsored programs related documents at proposal stage to ensure compliance with sponsor guidelines; identify issues, coordinate revisions and corrections with investigators (both internal and external).
  • Coordinate subcontract documents.
  • Liaise with investigators, internal/external collaborators, and grants offices.
  • Assist investigators and research staff with submission of just in time requests, progress/final reports, and non-funded agreements.
  • Provide guidance to faculty and staff in understanding applicable award policies and obligations, and ensure compliance with state, Federal and University rules, regulations, policies, and practices.

Post-Award Administration
  • Assist in the management of sponsored projects, including account review, expenditure planning, and time and effort planning.
  • Review award guidelines; interpret sponsor terms and conditions; provide compliance guidance to investigators.
  • Serve as internal liaison ensuring that all funds are set up in a timely manner; prepare any necessary at-risk accounts; no-cost extensions; and ensure that funds are carried forward as appropriate.
  • Provide accurate funding reports to Investigators.
  • Prepare and track subcontract forms, financials, and requirements.
  • Provide oversight of internally funded grants.
  • Manage sponsored funding labor distribution.
  • Coordinate and review effort reporting.
  • Review and approve sponsored funding T&E card submissions and reimbursements.
  • Perform monthly account reconciliations.

  • Associate's degree and 2 years of related work experience OR 4 years of related work experience
  • Demonstrated ability to manage competing priorities and maintain quality of work

The Selected applicant will be required to complete a background check prior to their first day of employment per University Policy.


Complete an application online and attach:
  • Cover letter to include your interest in the position and your knowledge, skills, abilities, and experiences
  • Resume or CV

PROCESS FOR INTERNAL UVA APPLICANTS: Please apply through your Workday Home page, search “Find Jobs”, and search for “R0041209".

PROCESS FOR EXTERNAL APPLICANTS: Please visit UVA job board: https://uva.wd1.myworkdayjobs.com/UVAJobs and search for “R0041209”

***Please note that you MUST upload ALL documents into the CV/Resume box. Applications that do not contain all of the required documents will not receive full consideration. ***

For questions about the application process, please contact Rhiannon O’Coin, Senior Academic Recruiter, rmo2r@virginia.edu

For more information about UVA and the Charlottesville community please see www.virginia.edu/life/charlottesville and https://embarkcva.com/


This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

COVID Vaccination Requirement and Guidelines

Please visitthe UVA COVID-19 Job Requirements and Guidelines webpageprior to applying for current information regarding vaccination requirementsandguidelines for employment at UVA.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.


Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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