Grants & Contracts Finance Specialist, Pre-Award - SEAS

The School of Engineering and Applied Science at the University of Virginia seeks candidates to support the operations of SEAS Research Administration within the Dean's Office as a Grants and Contracts Finance Specialist supporting the Pre-Award team.

This position will work closely with various stakeholders across the University and the School to provide high quality customer service for research faculty and staff. The Finance Specialist will be responsible for assisting in the proposal development and submission process for Engineering research faculty, staff, and students, and help the Pre-Award Office in managing research funds throughout the School.

The ideal candidate will be able to work collaboratively in a team unit, as well independently with minimal supervision. They should posses effective communication skills (both orally and in writing), and be able to interact professionally with faculty and staff. They will be adaptable and a quick learner, exhibiting strong attention to detail, analytical acumen, intellectual curiosity, and creativity.

Responsibilities

• Prepare and maintain Current & Pending files and other standard documents,
• Assist with the development of proposal budgets and budget justifications,
• Assist with preparation of Cover Letters, Letters of Intent, and other pre-proposal documents for proposal submissions,
• Assist with preparation and submission of entry-level proposals in various federal, non-federal, and other External Sponsor electronic systems,
• Assist with preparation and submission of files in response to post-proposal Sponsor requests,
• Participate in and contribute to process improvements and group projects;
• Review notice of awards.
• Prepare monthly reconciliations, budget reports, and financial adjustments,
• Review expenses, monitor budgets, and assist with financial forecasting and deficit resolution,
• Support sponsor reporting and inquiries,
• Provide administrative and financial support to the Grants and Contracts team,

In addition to the above, other duties may be assigned.

Minimum Qualifications:

Education: Bachelor's degree required. An associate's degree and at least two years of relevant experience may be considered in lieu of the required degree.
Experience: None.
Physical Demands: This is primarily a sedentary job involving extensive use of desktop computers. The job occasionally requires traveling some distance to attend meetings and programs.

Preferred Qualifications:

Education: Bachelor's degree in finance, accounting, or other similar administrative and/or data-focused fields of study.

Experience: Previous relevant work experience.with proficiency in Microsoft Office Suite (Word, Excel, and Outlook), as well as familiarity with Huron, ResearchUVA, and/or Workday Finance.

Licensure: None.

Anticipated salary range is $50k-$55k commensurate with education and experiences.

This is an exempt, benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits . This position is located in Charlottesville, VA, and may provide an option to work in a hybrid environment up to 2-3 days per week after completing all required onboarding and training.

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/ .

This position will not be able to provide consideration for candidates who require sponsorship at this time. The University will perform background checks on all new hires prior to employment.

Application review will begin after August 10 and may continue until the position has been filled.

How to Apply

Please apply online , and search for R0086061 . Complete an application online with the following documents:

• Resume
  
• Cover letter
  

Upload all materials into the resume submission field; multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

Internal applicants: Search and apply for jobs on the UVA Internal Careers website .

References will be completed via UVA’s standardized process SkillSurvey. A total of five references will be requested via SkillSurvey during the final phase of the interview process. A minimum of three is required.

For questions about this position and the School of Engineering Pre-Award team, please contact Na Ren at pmq7zw@virginia.edu .

For information regarding HR practices and the application process, please contact Lyndsay Thaxton at enn9zv@virginia.edu.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment .