Human Research Protection Program Administrator

The University of Virginia is currently seeking a Human Research Protection Program Administrator to join the Human Research Protection Program (HRPP) Office. This position will provide general administrative support for the HRPP office and coordinate activities promoting the ethical conduct of research and protection of participants in the University’s clinical trials and non-clinical health research programs.

The successful candidate must be an effective communicator with strong attention to detail and organizational skills to ensure accurate recordkeeping while maintaining the confidentiality of sensitive information.

Key Responsibilities

Protocol Intake & Triage

• Review incoming Institutional Review Board (IRB) protocol submissions for completeness, accuracy, and adherence to submission requirements
• Assign submissions to the appropriate review pathway (e.g., exempt, expedited, full board) and reviewer based on regulatory criteria

IRB Meeting Coordination

• Draft and retain IRB members appointment letters
• Develop and manage IRB pre-meeting and full board meeting calendars across multiple panels
• Prepare and distribute meeting agendas, protocols, and supporting materials in advance of meetings
• Coordinate logistics for IRB meetings, including scheduling and virtual/in-person setup
• Ensure and verify that the meeting meets and retains quorum during the meeting
• Document the vote during the institutional review board meeting

Minutes & Documentation

• Compile accurate and detailed IRB meeting minutes that capture regulatory-required elements, discussions, and determinations
• Prepare the meeting minutes for the following meeting to allow for board review and vote

Reconciling Record

• Send notifications to investigators regarding study status
• Perform administrative closures of studies when there is study abandonment
• Retain and reconcile paper and electronic records

Perform other duties as assigned

Minimum Qualifications

Education: Bachelor’s Degree or combination of education and related experience in lieu of a degree required.

Experience: 3+ years of relevant experience required.

Preferred Qualifications

• Experience using the Huron Electronic Institutional Review Board (eIRB) platform.
• Experience using Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and Adobe Acrobat.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Hiring Range: $31.00 - $34.00 per hour, commensurate with education and experience.

Anticipated Start Date: Summer 2026

Position Type & Work Location

• This is a Non- Exempt-level, benefited position. Learn more about UVA benefits .
• This position is based in Charlottesville, VA, and is eligible for a hybrid schedule, with additional on-site presence as needed, after required in-person training and in accordance with UVA’s remote work guidelines.

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA .

The position will remain open until filled.

Additional Requirements

• Background checks will be conducted on all new hires prior to employment.
• This position will not consider candidates who require immigration sponsorship now or in the future.

How to Apply

Please apply online , by searching for requisition number R0084692. Complete an application with the following documents:

• Resume
• Cover Letter - should include your interest in the position and how your relevant experience pertains to this position.

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants may search and apply for jobs on the UVA Internal Careers website .

Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

For questions about the application process, please contact Karon Harrington, fak3ph@virginia.edu.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment .