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Intermediate Administrative Assistant, Department of Family Medicine


Intermediate Administrative Assistant, Department of Family Medicine

  • R0036167
  • Charlottesville, Virginia, United States
  • Administrative Group
  • The University of Virginia
The University of Virginia seeks an Intermediate Administrative Assistant to join the Department of Family Medicine within the School of Medicine. The Intermediate Administrative Assistant will provide clerical and administrative support for a group of clinical and research faculty. The incumbent’s responsibilities include calendar management, meeting minutes, assisting with PowerPoint slides, professional development reimbursement to faculty, and other programmatic administrative duties as assigned. The chosen candidate will have a demonstrated capacity to work independently as well as the ability to make decisions based on standard operating procedures and policies, or per the guidance of leadership.

The successful candidate will be expected to be able to perform the tasks listed below:
  • Provide advanced, administrative coordination to support office operations, programs and special projects.
  • Arrange business travel, coordinate meetings, and support agenda management and expense tracking.
  • Assist in maintain faculty CVs when requested.
  • Compile data for preparation for leadership.
  • Review and answer correspondence, screen callers and visitors, and handle confidential matters.
  • Manage electronic files and produce reports.
  • Serve as the point of contact for facility, equipment, or service calls.
  • Organize meetings and materials for special events.
  • Maintain calendar for faculty members' Clinical, Academic and Administrative responsibilities.
  • Assist in completion and yearly Performance review for faculty and collection of documentation for Promotion and Tenure.
  • Schedule departmental and institutional meetings and conferences.
  • Schedule student and resident teaching conferences as well as resident interview sessions.
  • In addition to the above job responsibilities, other duties may be assigned.

The successful candidate will meet or exceed the following requirements needed for this position including:

Education: High School Diploma and at least one year of relevant experience. Preference will be given to candidates with an Associate’s degree and two or more years of experience working in a medical office setting and with physicians .

  • Must have experience with Microsoft Office, including Outlook, Word, Excel and PowerPoint.
  • Excellent verbal and written communication.
  • Must be detailed-oriented with strong organizational skills and have the ability to manage multiple tasks in a busy academic and clinic environment.

The Intermediate Administrative Assistant will report to the Administrative Team Leader. For additional information about the position, please contact Robert Hunt, Administrative Team Leader at rlh2z@hscmail.mcc.virginia.edu.


This is heavily sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings and the ability to travel across the UVA Medical Center and University Grounds. The ability to move from 10 to 20 pounds is occasionally required.

This position is located in Charlottesville, VA.

The anticipated start date is June 6, 2022. This position is a restricted position and is dependent upon project need, availability of funding and performance. Anticipated Hiring Range: $17.49 - $21.00, commensurate with education and experience. This is a Non-Exempt level, benefited position.

For more information on the benefits at UVA, visit hr.virginia.edu/benefits.

This position will remain open until filled. Review of applicants will begin May 27, 2022 . This position will not sponsor applicants for work visas. The University will perform background checks on all new hires prior to employment. A completed pre-employment health screen is required for this position prior to employment.

To Apply:

Please apply through Workday, and search for R0036167 . Internal applicants must apply through their UVA Workday profile by searching ‘Find Jobs.’ Complete an application online with the following documents:
  • CV
  • Cover letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.

COVID Vaccination Requirement and Guidelines

Please visitthe UVA COVID-19 Job Requirements and Guidelines webpageprior to applying for current information regarding vaccination requirementsandguidelines for employment at UVA.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.


Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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